Wednesday, April 30, 2008

USD #291 

GRINNELL PUBLIC SCHOOLS

Special Board Meeting

Grinnell Middle School Conference Room

8:30 PM

 

 

Attending:  USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Bob Fellhoelter, Alan Suter, Don Teeter and Duane Vollbracht; USD #291 Superintendent Rose Kane; USD #291 board clerk Joyce Baalman; Darrin Herl, USD #292 Superintendent; district staff members Terry Ostmeyer, Bridgette Ramey, Cindy Schroeder and Cheryl Schoendaler; and patrons Steve Schoendaler, Lisa Bixenman, Stephanie Ostmeyer, Nancy Schwarz, Alberta Stephens and Andrew and Kiera Teeter.   

 

Duane Vollbracht, president, called the meeting to order at 8:30 pm. 

 

Motion by Don Albers, seconded by Alan Suter to approve the agenda as presented.  Carried 7-0. 

 

Gym Floor:  Motion by Don Teeter, seconded by Ben Dickman to approve the bid of Lone Cedar Enterprises, Inc. to refinish both the middle school and grade school gym floors.  Amount of the bid is $1,800.00.  Carried 5-2; Don Albers and Duane Vollbracht voting no. 

 

Administrative Report:  Rose Kane gave the board members information to the board that they have requested.  A list of graduating seniors and where they are attending post secondary school; a variance report of administrative costs; information on KASB workshops; and funds generated per student for 2007-2008.  Jamie Albers was selected as the Kansas Governor’s Scholar and will be honored this Sunday in Topeka. 

 

Personnel:  Motion by Don Teeter, seconded by Bob Fellhoelter to accept the resignation of Shon Thornton as K-8 physical education teacher.  Carried 7-0.  The board and administration expressed their appreciation to Shon for his year of service to the district.

         [Duane Vollbracht left the room at 9:06 pm.]

 

         Motion by Don Teeter, seconded by Ben Dickman to approve the attached list of summer school help.     Preliminary enrollment is around 25 students.  Carried 6-0. 

            [Duane Vollbracht return to the room at 9:08 pm.]

        

         Motion by Alan Suter, seconded by Jody Beckman to go into executive session  for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:40 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

         [Andrew Teeter left at 9:10 pm.]

 

         Regular session reconvened at 9:40 pm. Motion by Jody Beckman, seconded by Alan Suter to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 10:00 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 10:00 pm. Motion by Duane Vollbracht, seconded by Jody Beckman to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 10:20 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

[Darrin Herl left at 10:00 pm.]

 

Regular session reconvened at 10:20 pm. Motion by Alan Suter, seconded by Ben Dickman to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 10:38 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 6-1, Duane Vollbracht voting no.

 

Regular session reconvened at 10:38 pm.  Meeting adjourned at 10:40 pm. 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell Middle School Conference Room

April 8, 2008

7:30 PM

 

ATTENDING:          USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Bob Fellhoelter, Alan Suter, Don Teeter and Duane Vollbracht; USD #291 Superintendent Rose Kane; and USD #291 board clerk Joyce Baalman. 

 

Duane Vollbracht, president, called the meeting to order at 7:30 pm. 

 

PERSONNEL:  Rose Kane reviewed the information package she prepared for the board. 

 

         Motion by Duane Vollbracht, seconded by Alan Suter for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:00 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0. 

 

         Regular session reconvened at 9:00 pm. Motion by Duane Vollbracht, seconded by Bob Fellhoelter for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:35 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:35 pm. Motion by Jody Beckman, seconded by Duane Vollbracht for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:50 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:50 pm. Motion by Jody Beckman, seconded by Alan Suter for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 10:01 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 10:01 pm.  Meeting adjourned at 10:01 pm. 

 

 

 

 

BOARD OF EDUCATION, USD 291

Special Joint Board Meeting

Wheatland High School Library

January 14, 2008

7:00 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Don Teeter and Duane Vollbracht; USD #291 Superintendent Rose Kane; USD #291 board clerk Joyce Baalman; USD #292 Wheatland Public Schools board members Mitch Gillespie, Leon Tuttle, Dale Goetz, Roy Williams, Rodney Haffner, Cindy Tustin and Steve Watts; USD #292 Superintendent Darrin Herl; USD #292 board clerk Paula Chapin; staff members Susan Pfannenstiel, Mark Heier, Terry Ostmeyer, Les Barnhart and Butch Weber; patrons Alberta Stephens, Nancy Schwarz and Melvern Zimmerman; and WHS students Brooke Evans, Jared Cook, Janna Cook, Mary Stephens, Sarah Emigh, Kayde Malcom and Michael Williams.   

 

Mitch Gillespie, Wheatland board president, called the meeting to order at 7:00 pm.  Those present recited the Pledge of Allegiance. The Wheatland board approved the agenda as presented. 

 

WELCOME BY EACH BOARD PRESIDENT: Mitch Gillespie and Duane Vollbracht welcomed those present.       

 

High School Entrepreneurship Presentation:  The Wheatland High School Entrepreneurship class gave a presentation on The Get It Here Store.  They shared their current product lines and also future products that they are researching.  

         [Mrs. Pfannenstiel and the students left the meeting at 7:15 pm.]

 

MIDDLE SCHOOL TECHNOLOGY PRESENTATION:  Les Barnhart, technology coordinator at USD #291, gave a presentation on the current technology available at USD #291 and answered the questions asked by the board members.     

         [Mr. Barnhart left at 7:30 pm.]

 

STATE ASSESSMENT AWARDS:  Mrs. Kane and Mr. Herl reported on each districts state assessment results.     

 

SCHOOL ACCOMPLISHMENTS AND UPCOMING EVENTS:  Mrs. Kane and Mr. Herl reported on each building’s accomplishments and upcoming events.    

 

STUDENT PARTICIPATION PROJECTIONS: Terry Ostmeyer presented student participation projections for the team sports of football, volleyball and basketball through the year 2018.    

 

COOPERATIVE AGREEMENT: Each board member spoke about the current cooperative agreement and their thoughts about how it is working.  The board members and administration had many good things to say about the cooperative agreement.  Issues that face both schools are continued declining enrollment, budget cuts and cooperating at the Pre-K through 4th grade level.   

 

Meeting adjourned at 8:45 pm. 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell Middle School Conference Room

September 27, 2007

7:00 AM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Bob Fellhoelter, Alan Suter, Don Teeter and Duane Vollbracht; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; and staff member Terry Ostmeyer. 

 

Duane Vollbracht called the meeting to order at 7:00 am.  Motion by Alan Suter, seconded by Don Albers to approve the agenda as presented.   Carried 7-0.

 

STAFF CONTRACTS, ASSIGNMENTS AND RESIGNATIONS – CHERYL HUELSMAN:  Motion by Duane Vollbracht, seconded by Don Teeter to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 7:10 am in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 7:10 am.  Motion by Don Teeter, seconded by Alan Suter to approve the Settlement Agreement and General Release of All Claims document with Cheryl Huelsman.  Carried 7-0.  

 

SUPPLEMENTAL CONTRACTS – ASSISTANT BASKETBALL COACHES:  Motion by Don Albers, seconded by Don Teeter to approve the supplemental contract with Jennifer Dowell as the middle school girls’ assistant basketball coach and the supplemental contract with Jarrold Gallentine for the middle school boys’ basketball coach.  Carried 7-0. 

 

BUS #6 ENGINE:  Motion by Don Teeter, seconded by Alan Suter to accept the estimate from Dan’s Service Center for the new engine in bus #6 in the amount of $8,850.00 plus an extra $120.00 to flush the transmission.  Carried 7-0.     

        

FLU SHOTS:  Motion by Ben Dickman, seconded by Bob Fellhoelter to approve paying for flu shots for the staff members that wish to receive the shot.  Carried 7-0.  

 

Meeting adjourned at 7:40 am. 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting/Board Retreat

Grinnell Middle School Conference Room

August 14, 2007

7:00 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Alan Suter and Duane Vollbracht; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; and Max Heim, consultant with Kansas Association of School Boards.   

 

Duane Vollbracht called the meeting to order at 7:10 pm.  Motion by Don Albers, seconded by Alan Suter to approve the agenda as presented.   Carried 4-0.

[Don Teeter arrived at 7:20 pm; Bob Fellhoelter arrived at 7:48 pm.]

 

Boardsmanship:   Mr. Heim had each board member first write down five good things about our district; then five challenges of the district and five items they expect from the superintendent.  Mrs. Kane also wrote down five items that she expects from the board.  The board discussed these items and Mr. Heim will compile this data and send it to the board. 

 

         He then discussed boardsmanship with the board.  Topics included confidentiality, working with the superintendent, dealing with the public and also with parents and staff members.   He suggested the next step for the board would be goal setting.  

 

         The meeting adjourned at 9:10 pm. 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell Middle School Conference Room

August 6, 2007

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Bob Fellhoelter, Alan Suter, Don Teeter and Duane Vollbracht; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; staff members Terry Ostmeyer, Cheryl Huelsman Karen Mense and Mary Kay Wellbrock; patrons Jackie Teeter, Roxie Nelson, Marcie Wolf, Tom Mense,  and Brenda Wolf. 

 

Duane Vollbracht called the meeting to order at 7:30 pm.  Motion by Don Teeter, seconded by Alan Suter to approve the agenda as presented.   Carried 6-0.

 

OUT OF DISTRICT TRANSPORTATION:  Motion by Alan Suter, seconded by Jody Beckman to approve the request by Ronnie and Elsie Rietcheck for transportation for their family to attend USD #291 from USD #412; and for Mike and Patty Stephens family for transportation to their family to attend USD #274 from USD #291.  Carried 6-0.

 

FACILITY MAINTENANCE:  Discussion was held on the maintenance done over the summer.  Mrs. Kane visited about different options to improve the signage in the front of the middle school building.  The painting done over the summer was also discussed.

 

YEARBOOK:  The board discussed adding a yearbook course to the middle school curriculum.  Cheryl Huelsman answered questions fielded by the board.  The board will table this decision until the August regular board meeting.   

        

STAFF CONTRACTS, ASSIGNMENTS AND RESIGNATIONS: Motion by Don Teeter, seconded by Jody Beckman to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:25 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 6-0.

 

         Regular session reconvened at 8:25 pm. Motion by Don Albers, seconded by Alan Suter to approve the following staffing recommendations. Carried 6-0.

 

         Charlene Tillman – 3rd Grade – full time contract

         Christin Losey – Pre-school Aide – part time

         Jill Whitson – Middle school Student Council supplemental

         Brian Johnston – 1/8 Contract for 7th Grade Science (planning period).

 

 

COOPERATIVE AGREEMENT:  Duane Vollbracht and Don Albers reported on the executive committee meeting they had on August 3, 2007 with Mitch Gillespie and Leon Tuttle.  The Wheatland board does not feel we need to make any contract changes at this time.  

[Karen Mense, Tom Mense, Cheryl Huelsman, Roxie Nelson, Marcie Wolf, Brenda Wolf and Jackie Teeter left at 8:53 PM.]

 

Buses:  Motion by Bob Fellhoelter, seconded by Jody Beckman to accept the repair estimates from Dan Horton on Bus #6.  If the bus requires a new engine, the decision will be made by the board at a later date.  Carried 6-0.  (A copy of the repair options is attached to the minutes.)

 

Roofing Bids:  Motion by Don Albers, seconded by Don Teeter to accept the roofing bid submitted by Roofmasters Roofing.  All of the roofing projects that were bid will be accepted with the exception of Roof H, the fifth and sixth grade building.  The bid includes the increased 1.0 inch of insulation.  Start date of the project will be no later than October 1, 2007.  Carried 6-0.  The district will request an estimate on Roof J, the south wing of the main building. 

 

Meeting adjourned at 9:50 pm. 

 

 

 

 

 

 

 

BOARD OF EDUCATION, USD 291

and USD 292

Special Joint Board Meeting

Grinnell Middle School Gymnasium

July 12, 2007

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Bob Fellhoelter, Alan Suter, Don Teeter and Duane Vollbracht; USD #292 board members Mitch Gillespie, Leon Tuttle, Steve Watts, Cindy Tustin, Dale Goetz and Roy Williams; USD #291 Superintendent Rose Kane; USD #292 Superintendent Darrin Herl; USD #291 board clerk Joyce Baalman; USD #292 board clerk Paula Chapin; and thirty-nine patrons from USD #291 and USD #292. 

 

         The meeting was called to order by USD #291 board president, Duane Vollbracht at 7:35 pm.   Motion by Don Albers, seconded by Don Teeter to approve the agenda as presented.  Carried 6-0.  Duane introduced the board members present and the administrations.

 

Article VII, Number 5 of the Cooperative Agreement states:  Joint board meetings will be scheduled at least three times throughout the school year.  One of these meetings will be dedicated to review this Agreement.

 

Purpose of Agreement:  The boards discussed the working relationship  between the two districts and the positive impact for the future of both districts.

 

Length of the Contract:  Discussion to clarify each boards understanding of the length of the contract under Article IX, Numbers 2,3,4 and 6.

 

Consolidation:  Discussion and clarification of terminology of contracting versus consolidation as well as the intent for the future of the districts.

 

Enrollment and Disbursement of Funds:  Discussion and clarification of how each district will claim their students and how funding will be handled between the two districts. 

 

Game Location:  The boards discussed the middle school and high school game locations and the rationale for this at the time that the agreement was written. 

 

A recess was called at 8:35 pm and the meeting resumed at 8:55 pm. 

 

Curriculum Alignment to the State Standards:  Both districts’ curriculum is aligned to the state stand.  During the 2006-2007 school year we worked with Southwest Plains Regional Service Center to align the K-12 reading curriculum.  We will continue to align the curriculum between the two districts. 

 

Academics and Activities: The boards reviewed the middle school and high school schedules.  The administrators explained how the districts will share personnel and equipment/book expenses.

 

Transportation:  The routes will stay the same.  The shuttle buses from each district will leave at 8:00 am and 3:25 pm.  The activity buses will take the students to both communities. 

 

Catastrophic Insurance: Each district will continue to purchase the catastrophic insurance for their own students.  This covers all students, Pre-K through 12 during the school day and for school events. 

 

Future Goals:  The board discussed future goals for both districts.  We need to proactive and progressive and work together to help our children come back to the area.

 

Meeting adjourned at 9:35 pm. 

 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell High School ITV Room

July 9, 2007

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Bob Fellhoelter, Alan Suter, Don Teeter, Duane Vollbracht and Scott Wellbrock; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; staff members Les Barnhart, Terry Ostmeyer, Cheryl Huelsman, Cindy Schroeder, Jill Whitson, Bridgette Ramey, Leslie Barnhart, Karen Mense, Mary Kay Wellbrock, Judy Hart and Cheryl Schoendaler; patrons and guests Barbara Glover, Rhonda Fellhoelter, Clem Fellhoelter, Nancy Schwarz, Roxann Nelson, George Albers, Carol Albers, Jay Ostmeyer, Maureen Ostmeyer, Marcie Wolf, Ilene Beckman, Tom Mense, Brenda Wolf, Norman Wellbrock, Karen Thornton, Barb Goetz, Deidre Zimmerman, Daniel Schultz, Jeremy Dickman, Kris Vollbracht, Christy Mense, Addie Bechard, Carol Karlin, JoAnn Dickman, Lisa Bixenman, Melvern Zimmerman and Leroy Byerly. 

 

Duane Vollbracht called the meeting to order at 7:34 pm.  Motion by Scott Wellbrock, seconded by Don Albers to approve the agenda as presented.  Carried 7-0.

 

COOPERATIVE AGREEMENT:  The board discussed the cooperative agreement and Mrs. Kane compiled a list of concerns that will be discussed at the joint board meeting scheduled for Thursday, July 12, 2007 at Grinnell. 

         [Jeremy Dickman left at 8:00 pm and Stacy Tholen arrived at 8:00 pm.]

 

PERSONNEL: Motion by Duane Vollbracht, seconded by Don Albers to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:55 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

         Regular session reconvened at 8:55 pm. Motion by Duane Vollbracht, seconded by Alan Suter to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:00 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:00 pm.  Motion by Scott Wellbrock, seconded by Alan Suter to adjourn.  Meeting adjourned at 9:05 pm.

 

 

 

BOARD OF EDUCATION, USD #291

Reorganizational Meeting

July 2, 2007     7:30 A.M.

 

ATTENDING:   Board members Don Albers, Jody Beckman, Bob Fellhoelter, Alan Suter, Don Teeter, Duane Vollbracht and Scott Wellbrock; Superintendent Rose Kane; Board Clerk Joyce Baalman; staff Bridgette Ramey and Terry Ostmeyer and patrons Emery Hart, Jackie Teeter, Cheryl Ostmeyer, Layne Ostmeyer, Stephanie Ostmeyer, Marcie Wolf, Mary Kay Wellbrock, Karen Thornton, Annette Porter, Melissa Byerly and Maureen Ostmeyer, USD #292 superintendent Darrin Herl and USD #292 patrons Leon Tuttle, Donna Tuttle, Cindy Tustin, Mitch Gillespie and Leann Evans.   

 

         Meeting called to order by president, Duane Vollbracht at 7:30 A.M. 

 

Motion by Don Albers, seconded by Alan Suter to approve the agenda with the following correction: mileage reimbursement moved from Consent Agenda Item 16 to Consent Agenda Item 12.   Carried 7-0.

 

AGENDA ITEMS

        

President:     Motion by Scott Wellbrock, seconded by Don Teeter to nominate Duane Vollbracht for president.    No other nominations were made.    Carried 4-3, Jody Beckman, Alan Suter and Bob Fellhoelter voting no. 

 

Vice President: Motion by Don Teeter, seconded by Scott Wellbrock to nominate Don Alberts for vice president.  No other nominations were made.    Carried 6-1, Duane Vollbracht abstaining. 

 

Establish a Meeting Date: Motion by Jody Beckman, seconded by Don Albers to adopt the following resolution.   Motion carried 7-0. 

 

Be it resolved that pursuant to KSA 72-8205, the Board of Education of USD #291, Gove County, Kansas, at its organizational meeting held on July 2, 2007, established the following meeting schedule for regular board of education meetings to be held during the 2007-2008 school year.  

 

Hour of commencing the meeting: 7:30 pm for all months. 

 

            Day of the Week: Monday

 

Week of the Month: Third Monday of each month with the exception of July.  The July meeting will be held the fourth Monday, July 23, 2007.

 

            Meeting Place:  Grinnell Middle School

 

If the established meeting date falls on a Sunday, a legal holiday or holiday specified by the board of education, such regular meeting will be held on the fourth Monday commencing at 7:30 pm.  If the established meeting is cancelled because of an emergency, within 24 hours of such cancellation, the board shall establish and give notice of the new meeting date and time. 

 

The board of education reserves the right to adjourn any regular meeting to another time and place.

 

Appointment of NKESC Representative:  Motion by Don Albers, seconded by Don Teeter to appoint Alan Suter as the district’s NKESC representative.   Carried 7-0. 

 

Appointment of NKTC Representative: Motion by Don Teeter, seconded by Scott Wellbrock to appoint Dennis Moos as the board’s representative to the NKTC.  Carried 7-0. 

 

KASB Governmental Relations Contact: Motion by Scott Wellbrock, seconded by Jody Beckman to appoint Duane Vollbracht as the KASB Governmental Relations contact with Don Albers as the alternate contact.   Carried 7-0.

        

Approval of 2007-2008 School Lunch Program: Motion by Alan Suter, seconded by Don Albers to approve the 2007-2008 school lunch program and to approve Rose Kane as food service representative and to name Mary Jane Goetz as an additional authorized signer for food service for USD #291.  Carried 7-0. 

 

Approval of Summer School Payroll: Motion by Scott Wellbrock, seconded by Bob Fellhoelter to approve the checks for At-Risk Summer school payroll. Carried 7-0.

 

Appointment of Grinnell Education Association, Inc. Representative: Motion by Don Teeter, seconded by Scott Wellbrock to appoint Duane Vollbracht and Don Albers to serve on the GEA, Inc. board for FY2008.  Carried 7-0. 

 

Fees for Copies: Motion by Don Albers, seconded by Scott Wellbrock to set black and white copy fee to .10 per copy and color copies to .20 per copy. Carried 7-0.  

 

Approval of NKESC Agreement for 2007-2008:  Motion by Don Albers, seconded by Scott Wellbrock to approve the agreement between USD #291 and NKESC for 2007-2008 in the amount of $47,926.  Carried 7-0.

 

Approval of Mileage Reimbursement:  Motion by Don Teeter, seconded by Scott Wellbrock to approve the mileage reimbursement for 2007-2008 at .47, the current state rate.  Carried 7-0.   

 

CONSENT AGENDA

Motion by Don Albers, seconded by Scott Wellbrock to approve the consent agenda.  Carried 7-0.

 

Clerk: Appoint Joyce Baalman as clerk of the board.   

 

Treasurer:   Appoint Mary Jane Goetz as treasurer.

 

Adoption of Official Depository for District Funds: Designate the State Bank of Grinnell as legal depository as long as security and service is adequate and to place surplus funds into the First National Bank of Quinter when adequate security and legal maximum rate of interest is available.     

 

Interest and C.D.’s: Allow the treasurer, clerk and board president to sign checks placing interest in the Special Education fund for a period of twelve [12] months.  

 

Approval of Early Payment: Allow the early payment of utilities and other bills in order to utilize a discount or avoid a penalty.   Board president will authorize payment.   

 

Adopt Resolutions for each Petty Cash Fund and Establish Limits: Adopt the following resolutions to establish petty cash funds and to limit them to the following amounts: Superintendent Petty Cash $1,500.00, Grinnell Middle School Petty Cash $150.00 and Grinnell Grade School Petty Cash $75.00.  

 

Approval of Signatures for Bank Accounts: Approve Rose Kane and Joyce Baalman to sign checks on the Superintendent’s Petty Cash and Grinnell Grade Petty Cash funds and for Rose Kane and Joyce Baalman to sign checks on the Grinnell Middle School Petty Cash fund.  

 

WHEREAS, The Board of Education of Unified School District No. 291, Gove County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.

WHEREAS, Kansas law authorizes the establishment of petty cash funds:

 

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 291, Gove County, Kansas, that a petty cash fund designated as the Superintendent’s Petty Cash fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency.  

 

The fund shall be administered by Rose Kane and Joyce Baalman.   The Treasurer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year.   An itemized receipt shall be maintained for each expenditure.   Any person authorized to administer a petty cash fund shall be bonded by the district.  

 

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.

 

The petty cash fund shall not be loaned or advanced against the salary of any employee.

 

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d[b] and the provisions of K.S.A. 12-105b shall not apply.

 

Adopted this 2nd day of July, 2007, by the Board of Education of Unified School District No. 291, Gove County, Kansas.     

***********************************************************

WHEREAS, The Board of Education of Unified School District No. 291, Gove County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.

 

WHEREAS, Kansas law authorizes the establishment of petty cash funds:

 

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 291, Gove County, Kansas, that a petty cash fund designated as the Grinnell Middle School Petty Cash fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency.  

 

The fund shall be administered by Rose Kane and Joyce Baalman.   The Treasurer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year.   An itemized receipt shall be maintained for each expenditure.   Any person authorized to administer a petty cash fund shall be bonded by the district.  

 

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.

 

The petty cash fund shall not be loaned or advanced against the salary of any employee.

 

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d[b] and the provisions of K.S.A. 12-105b shall not apply.

 

Adopted this 2nd day of July, 2007, by the Board of Education of Unified School District No. 291, Gove County, Kansas.

        ***********************************************************

WHEREAS, The Board of Education of Unified School District No. 291, Gove County, Kansas, has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes in emergencies.

 

WHEREAS, Kansas law authorizes the establishment of petty cash funds:

 

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District No. 291, Gove County, Kansas, that a petty cash fund designated as the Grinnell Grade School Petty Cash fund is created for the purpose of receiving and expending funds for needed district expenditures in an emergency.  

 

The fund shall be administered by Rose Kane and Joyce Baalman.   The Treasurer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each month and at the end of each school year.   An itemized receipt shall be maintained for each expenditure.   Any person authorized to administer a petty cash fund shall be bonded by the district.  

 

Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district.

 

The petty cash fund shall not be loaned or advanced against the salary of any employee.

 

Funds in the petty cash fund shall remain district funds but shall not be considered school money for purposes of K.S.A. 72-8202d[b] and the provisions of K.S.A. 12-105b shall not apply.

 

Adopted this 2nd day of July, 2007, by the Board of Education of Unified School District No. 291, Gove County, Kansas.

 

 

Adoption of Official Paper: Adopt the Gove County Advocate as the district’s legal publication.  

 

Appointment of Truancy Officer: Appoint Rose Kane as truancy officer. 

 

Appointment of Authorized Representative for all State and Federal Programs: Appoint Rose Kane as representative for state and federal programs for FY2008.

 

Appointment of KPER’s Representative: Appoint Joyce Baalman as KPER’s representative and Mary Jane Goetz as additional signer. 

 

GAAP Waiver: Adopt the following resolution:

        

         WHEREAS the Grinnell Public Schools, USD #291, Grinnell, Kansas has determined that the financial statements and financial reports for the year ended 2008 to be prepared in conformity with the requirements of K.S.A. 75-1120a[a] are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of the Grinnell Public Schools, USD #291 and;

 

         WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of the municipality which require financial statements and financial reports to be prepared in conformity with K.S.A. 75-1120a[a] [as amended] for the year ended 2007.

 

            NOW, THEREFORE BE IT RESOLVED, by the Grinnell Public Schools, USD #291 of Grinnell, Kansas, in the regular meeting duly assembled this 2nd day of July, 2007, that the Board of Education  waives the requirements of K.S.A. 75-1120a[a] as they apply to the Grinnell Public Schools, USD #291 for the year ended 2008.

 

         BE IT FURTHER RESOLVED that the Board of Education shall cause the financial statements and financial reports of the Grinnell Public Schools, USD #291, to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis laws of this State.

 

  Approval of 2007-2008 School Lunch Program Hearing Officer: Appoint Duane Vollbracht as the hearing officer for the 2007-2008 school lunch program.   

 

Appointment of Freedom of Information Officer: Name Joyce Baalman as custodian of records and Rose Kane as the freedom of information officer.

 

Adoption of Resolutions to Establish Activity Funds: Adopt a resolution to authorize establishment of a Grinnell Grade Activity Fund with the administrators being Rose Kane and Mary Jane Goetz. The board also authorized establishment of a Grinnell Middle School Activity Fund with the administrators being Rose Kane and Mary Jane Goetz.  

 

       WHEREAS, the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and

 

          WHEREAS, Kansas law authorizes the establishment of school activity funds;

 

          NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, that an activity fund designated as the Grinnell Grade School Activity fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

 

       The fund shall be administered by Rose Kane and Mary Jane Goetz.   The Treasurer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each quarter and the end of each school year.   Any person authorized to administer an activity fund shall be bonded by the school district.

 

          Funds in the activity fund shall remain district funds but shall not be considered school money for the purpose of K.S.A. 72-8202[b] and the provisions of K.S.A. 12-105b shall not apply.

              ADOPTED by the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, the 2nd day of July, 2007.

 

WHEREAS, the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, has determined that the creation of an activity fund is an efficient method to pay expenses for student activities; and

            WHEREAS, Kansas law authorizes the establishment of school activity funds;

            NOW THEREFORE, BE IT RESOLVED, by the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, that an activity fund designated as the Grinnell Middle School Activity fund is created for the purpose of receiving and expending funds for student activities, including athletics, music, forensics, dramatics and other board approved student extra-curricular activities.

 

The fund shall be administered by Rose Kane and Mary Jane Goetz.   The Treasurer shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the Board a statement showing all receipts, expenditures and balance at the end of each quarter and the end of each school year.   Any person authorized to administer an activity fund shall be bonded by the school district.

 

                      Funds in the activity fund shall remain district funds but shall not be considered school money for the purpose of K.S.A. 72-8202[b] and the provisions of K.S.A. 12-105b shall not apply.

 

                      ADOPTED by the Board of Education of USD #291, Grinnell Public Schools, Gove County, Kansas, the 2nd day of July, 2007.

 

 

Adoption of 1,116 Hour Calendar: Adopt a 1,116 hour calendar for the 2007-2008 school year. 

 

Rescinding Policy Actions: Adopt the following resolutions. 

 

Be it resolved that all policy statements found in the minutes of this board of education prior to July 2, 2007 be rescinded, and that the board of education adopt the written policies as presented and recommended by the superintendent of schools, to govern this school district during the 2004-2007 school year, subject to periodic review, amendment, and revision by the board of education. 

         ************************************************

BE IT RESOLVED that the board of education of USD #291 adopt the new policies and administrative rules attached to the official agenda of the board meeting of July 2, 2007, with said new policies and administrative rules to become effective July 2, 2007.  

 

FURTHER, be it resolved that all policies and administrative rules adopted prior to July 2, 2007 be declared null and void and of no effect as of July 2, 2007.  

 

FURTHER, be it resolved that the full text of said newly adopted board policies and administrative rules be attached to and incorporated in the board minutes of the July 2, 2007 board meeting; however, said new board policies and administrative rules will be actually filed in the superintendent’s office in a permanent file to be established and maintained by said superintendent or her designated representative.   All such newly adopted policies and administrative rules adopted this date will be marked with the effective date in the appropriate place on each page of the policies and rules.  

 

Approval of Out of District Transportation Requests:  Approved the following transportation requests: LeeAnn and Leon Fellhoelter plus Kim and Doug Robben are requesting authority to send their children to USD #412.  Dwight and Rhonda Abell, the Kathy Wentz family, the Jodie and Chad Wright family plus Jennifer and Tim Baalman are requesting authority to send their children to USD #274.   Larry Heier has requested authority to send his child to USD #292.  (She is a 6th grader that will attend Grinnell Middle School.) 

 

 

 

OLD BUSINESS

Cooperative Agreement:  Motion by Bob Fellhoelter, seconded by Jody Beckman to schedule a special meeting for Monday, July 9, 2007 at 7:30 pm to discuss the cooperative agreement.  Carried 7-0. 

 

Negotiations:  Tabled until later in the meeting.

 

Board Policy Changes:  Don Albers and Duane Vollbracht were appointed to serve on a committee to review the KASB board policy updates.  The updates will be presented to the board at the July meeting.

 

Heritage Society Agreement:  Mrs. Kane will be meeting with Judy Hart and the agreement will be prepared before the July or August regular meeting.  It was the consensus of the board to loan the items, not donate the items for the society. 

 

Negotiations:  Motion by Duane Vollbracht, seconded by Scott Wellbrock to go into executive session for the purpose of discussing negotiations; and that the board return to open session at 7:50 in this room.  The executive session is required to protect the district's right to the confidentiality of its negotiating position, and the public interest.   Board and administration to be present.  Carried 7-0. 

       

        Regular session reconvened at 7:50 am.  Motion by Scott Wellbrock, seconded by Don Albers to approve the negotiated agreement with the following.  Carried 7-0.   

Š      3% increase to the base

Š      increase vertical steps to $400; horizontal steps remain at $350

Š      increase fringe for full-time employees to $75.00 per month

Š      supplemental contracts remain the same as the FY2007 rates

Š      unused personal leave may be purchased by the district for $30.00 per day, maximum 2 days

 

Motion by Don Albers, seconded by Scott Wellbrock to approve administrative, classified and retired personnel contracts by 5.1%, with those that have retired in the district are capped at $20,000.  Carried 7-0. 

 

        Motion by Duane Vollbracht, seconded by Don Teeter to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:20 am in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0. 

 

Regular session reconvened at 8:20 am.  Motion by Scott Wellbrock, seconded by Jody Beckman to adjourn.  Meeting adjourned at 8:22 am.  

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell High School ITV Room

April 26, 2007

8:00 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Gary Ostmeyer, Francis Rudell, Duane Vollbracht and Scott Wellbrock; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; staff members Les Barnhart, Terry Ostmeyer, Lisa Jacobus, Lew Whitson; patrons and guests Steve Watts, Nancy Schwarz, Lisa Bixenman, Mary Gormley, Brenda Wolf, Steve Schoendaler, Jeremy Dickman, Jill Prewo, Alan Suter, Robert Fellhoelter, Roxie Nelson and JoAnn Dickman.

 

Duane Vollbracht called the meeting to order at 8:00 pm.  Motion by Gary Ostmeyer, seconded by Francis Rudell to approve the agenda as presented.  Carried 7-0.

 

PERSONNEL: Motion by Ben Dickman, seconded by Francis Rudell to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:15 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

        

 

         Regular session reconvened at 8:15 pm. Motion by Don Albers, seconded by Gary Ostmeyer to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:21 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0. 

 

         Regular session reconvened at 8:21 pm. Motion by Jody Beckman, seconded by Don Albers to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:27 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

[Don Teeter and Mary Jane Goetz arrived at 8:25 pm.]

 

         Regular session reconvened at 8:27 pm. Motion by Francis Rudell, seconded by Don Albers to accept the resignations from Karen Thornton as K-12 Counselor, 5-8 Math teacher and middle school quiz bowl coach and Brian Johnston as 7-12 science instructor, administrative assistant and assistant football coach.  Carried 7-0.  The board and administration would like to thank Mrs. Thornton and Mr. Johnston for their contributions to our district.

 

         Motion by Gary Ostmeyer, seconded by Francis Rudell to post the following vacancies:  5th grade, 5-12 science and K-12 science.  Carried 7-0. 

 

         Motion by Don Albers, seconded by Gary Ostmeyer to adopt the following resolution:

         RESOLUTION

 

         WHEREAS, Lisa M. Jacobus is currently employed in Unified School District No. 291, Gove County, Kansas; and

         WHEREAS, the Board of Education of said Unified School District No. 291, Gove County, Kansas, finds that the contract of Lisa M. Jacobus for the 2007-2008 school year should be nonrenewed, and that Lisa M. Jacobus should be given written notice on or before May 1, 2007, of the intent of the board of education to nonrenew her contract for the 2007-2008 school year;

         NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 291, GOVE COUNTY, KANSAS, AS FOLLOWS:

         It is hereby declared to be the intent of the Board of Education of Unified School District No. 291, Gove County, Kansas that the employment contract of Lisa M. Jacobus as a teacher not be renewed for the 2007-2008 school year; and

         The clerk of the board of education is directed to give written notice in person or by restricted United States mail to Lisa M. Jacobus on or before May 1, 2007, of the board’s intent not to renew his/her contract for the 2007-2008 school year.

         ADOPTED by the Board of Education of Unified School District No. 291, Gove County, Kansas, the 26th day of April, 2007.

 

        Carried 5-2.  (Ben Dickman and Francis Rudell voting no.)

 

         Motion by Don Albers, seconded by Scott Wellbrock to adopt the following resolution:

 

RESOLUTION

 

 

WHEREAS, Cheryl A. Huelsman was initially employed by the Unified School District No. 291, Gove, County, Kansas on the 12th day of August, 1998, as a teacher; and

WHEREAS, Cheryl A. Huelsman, is currently employed as a teacher in this school district; and

WHEREAS, Cheryl A. Huelsman is entitle to due process protection in Unified School District, No. 291, Gove County, Kansas, pursuant to K.S.A. 72-5436 et seq. and

WHEREAS, the Board of Education of Unified School District No. 291, Gove County, Kansas, intends that the contract of Cheryl A. Huelsman should not be renewed for the reasons set forth below and that Cheryl A. Huelsman should be given written notice on or before May 1, 2007, of the board of education’s intent not to renew that contract for the 2007-2008 (next) school year.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 291, GOVE COUNTY, KANSAS:

Section 1:  That is is hereby declared to be the intent of the Board of Education of Unified School District No. 291, Gove County, Kansas, to nonrenew the employment contract of Cheryl A. Huelsman as a teacher in this school district for the 2007-2008 school year;

Section 2: That the clerk of the board of education is hereby authorized and directed to give written notice to Cheryl A. Huelsman of the board’s intent to nonrenew their teaching contract for the 2007-2008 school year, the written notice to be delivered to Cheryl A. Huelsman on or before May 1, 2007. 

Section 3: That the notice contain the following reasons for the board’s intent to nonrenew the contract: There will no longer be a full-time high school business position due to the closing of Grinnell High School.  There will be a .25 middle school business position available for the 2007-2008 school year. 

Section 4: That the notice also advise Cheryl A. Huelsman that she is entitled to a hearing before a hearing officer in regard to the board’s action, provided she files written notice of a request for such a hearing with the clerk of the board of education within fifteen (15) days from the date of the notice.

ADOPTED by the Board of Education of Unified School District No. 291, Gove County, Kansas, the 26th day of April, 2007.

 

         Carried 5-2.  (Ben Dickman and Jody Beckman voting no.)

 

Motion by Don Albers, seconded by Gary Ostmeyer to offer a .25 position to Cheryl A. Huelsman as middle school business instructor for the 2007-2008 school year.  Carried 7-0. 

 

Motion by Francis Rudell, seconded by Don Albers to approve the following contracts for shared teachers with USD #292.  The contract will state the percentage of time contract with USD #292.  Terry Ostmeyer, .75 Contract; Sandra McNames, .25 Contract; and  Shon Thornton, .25 Contract.  Carried 7-0. 

 

COOPERATIVE AGREEMENT:  Mrs. Kane updated the board on scheduling and how class funds can be sent to Wheatland High School.  She also informed the board that official action will need to be taken to close Grinnell High School in order to send the high school students to Wheatland.  This is a resolution that will be published for two weeks prior to the hearing and vote.  Please remember that this does not “close” the building, it will change it from a high school to a middle school. 

 

         Don Albers read a statement to the board and those present.

 

NegotiationS:  

Motion by Duane Vollbracht, seconded by Francis Rudell to go into executive session for the purpose of discussing matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency; and that the board return to open session at 9:10 pm in this room.  The executive session is required to protect the districts right to the confidentiality of its negotiating position, and the public interest.  Board and administration to be present.  Carried 7-0. 

 

Regular session reconvened at 9:10 pm. Motion by Duane Vollbracht, seconded by Scott Wellbrock to go into executive session for the purpose of discussing matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency; and that the board return to open session at 9:17 pm in this room.  The executive session is required to protect the districts right to the confidentiality of its negotiating position, and the public interest.  Board and administration to be present.  Carried 7-0. 

 

         Regular session reconvened at 9:17 pm.  Motion by Ben Dickman, seconded by Don Albers to adjourn.  Meeting adjourned at 9:20 pm. 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell High School ITV Room

January 22, 2007

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Gary Ostmeyer, Francis Rudell, Duane Vollbracht and Scott Wellbrock; USD #291 Superintendent Rose Kane; board clerk Joyce Baalman; staff member Les Barnhart and patrons Nancy Schwarz, Jackie Teeter, Don Teeter, Roxie Nelson, Chris Teeter and Jeremy Dickman.

 

Duane Vollbracht called the meeting to order at 7:34 pm.  Motion by Gary Ostmeyer, seconded by Francis Rudell to approve the agenda as presented.  Carried 7-0.

 

ACADEMIC COOPERATIVE AGREEMENT WITH USD #292: The board reviewed the editorial changes made to the cooperative agreement.  Motion by Francis Rudell, seconded by Scott Wellbrock to approve the cooperative agreement document and authorize the board members to sign the document.  Carried 4-3, Duane Vollbracht, Scott Wellbrock, Francis Rudell and Gary Ostmeyer voting yes; Ben Dickman, Don Albers and Jody Beckman voting no. 

 

SPORTS COOPERATIVE AGREEMENT:  Motion by Gary Ostmeyer, seconded by Scott Wellbrock to adopt the Thunderhawk as the mascot for both the high school and middle school and the school colors of royal blue, black and silver. Carried 5-2, Duane Vollbracht, Scott Wellbrock, Francis Rudell, Don Albers and Gary Ostmeyer voting yes; Ben Dickman and Jody Beckman voting no.   Motion by Francis Rudell, seconded by Scott Wellbrock to give the administrator, Rose Kane, authority to proceed with the purchase of the uniforms in FY2007 and FY2008.  Cost of the uniforms will be split between USD #291 and USD #292. Carried 5-2, Duane Vollbracht, Scott Wellbrock, Francis Rudell, Don Albers and Gary Ostmeyer voting yes; Ben Dickman and Jody Beckman voting no.

         [Roxie Nelson, Les Barnhart, Don Teeter, Jackie Teeter, Chris Teeter and Jeremy Dickman left at 8:30 pm.]

 

NegotiationS:  

Motion by Duane Vollbracht, seconded by Francis Rudell to go into executive session for the purpose of discussing matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency; and that the board return to open session at 8:35 pm in this room.  The executive session is required to protect the districts right to the confidentiality of its negotiating position, and the public interest.  Board and administration to be present.  Carried 7-0. 

 

Regular session reconvened at 8:35 pm.

 

 ACADEMIC COOPERATIVE AGREEMENT WITH USD #292:  Motion by Duane Vollbracht, seconded by Gary Ostmeyer to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 8:55 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0. 

         [Nancy Schwarz left at 9:00 pm.]

 

         Regular session reconvened at 8:55 pm. Motion by Duane Vollbracht, seconded by Gary Ostmeyer to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:05 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:05 pm. Motion by Duane Vollbracht, seconded by Scott Wellbrock to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:15 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:15 pm. Motion by Jody Beckman, seconded by Don Albers to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:26 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

Regular session reconvened at 9:26 pm. Motion by Jody Beckman, seconded by Scott Wellbrock to go into executive session for the purpose of discussing personnel matters of non-elected personnel; and that the board return to open session at 9:32 pm in this room.  The executive session is required to protect the privacy interests of an identifiable individual.  Board and administration to be present.  Carried 7-0.

 

         Regular session reconvened at 9:32 pm.  Meeting adjourned at 9:35 pm. 

 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell High School ITV Room

December 22, 2006

7:00 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Gary Ostmeyer, Francis Rudell, Duane Vollbracht and Scott Wellbrock; USD #292 Wheatland Public Schools board president Mitch Gillespie; USD #291 Superintendent Rose Kane; USD #292 Superintendent Gena Stanley; USD #291 board clerk Joyce Baalman; staff members Don Huelsman, Terry Ostmeyer, Karen Thornton and Mary Jane Goetz; patrons Pam Rudell, Nancy Schwarz, Don and Jackie Teeter, Melanie McDonough, Marcie Wolf, Barney Dickman and Jeremy Dickman.

 

Duane Vollbracht called the meeting to order at 7:00 pm.  Motion by Gary Ostmeyer, seconded by Francis Rudell to approve the agenda as presented.  Carried 7-0.

 

ACADEMIC COOPERATIVE AGREEMENT WITH USD #292: Cindy Kelly, attorney with the Kansas Association of School Boards, has reviewed the document.  The Wheatland board met on December 19th and made a few editorial changes.  Motion by Scott Wellbrock, seconded by Francis Rudell to approve the cooperative agreement document and authorize the board members to sign the document.  Carried 4-3, Duane Vollbracht, Scott Wellbrock, Francis Rudell and Gary Ostmeyer voting yes; Ben Dickman, Don Albers and Jody Beckman voting no. 

 

SPORTS COOPERATIVE AGREEMENT:  Motion by Scott Wellbrock, seconded by Gary Ostmeyer to approve the sports cooperative agreement with USD #292. Carried 4-3, Duane Vollbracht, Scott Wellbrock, Francis Rudell and Gary Ostmeyer voting yes; Ben Dickman, Don Albers and Jody Beckman voting no.  The agreement shows that the name of the high school at USD #292 shall be “Wheatland/Grinnell” and the middle school at USD #291 shall be “Grinnell/Wheatland”.   Due to the storm and cancellation of classes this week, the students have not made the final selection on the colors and mascot.  

 

         Meeting adjourned at 7:54 pm.

 

 

 

 

BOARD OF EDUCATION, USD 291

Special Board Meeting

Wheatland High School Gymnasium

November 2, 2006

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Gary Ostmeyer and Duane Vollbracht; USD #292 Wheatland Public Schools board members Mitch Gillespie, Melvern Zimmerman, Leon Tuttle, Dale Goetz, Eric Gassmann and Steve Watts; USD #291 Superintendent Rose Kane; USD #292 Superintendent Gena Stanley; USD #291 board clerk Joyce Baalman; USD #292 Board Clerk Paula Chapin; WHS/WMS Principal Darrin Herl; and the attached list of patrons and guests.

 

Mitch Gillespie, USD #292 board president at 7:30 pm in the WHS gymnasium, called meeting to order and welcomed everyone.  Duane Vollbracht, USD #291 board president, also gave a welcome.  

 

REVIEW OF DEMOGRAPHICS AND KANSAS LAW:  Donna Whiteman, assistant executive director/legal services KASB gave a presentation on enrollment trends and options for districts with declining enrollment. 

 

BOARD MEMBER PERSPECTIVE:  Patti Wolters, school board president from Rawlins County USD #105 discussed the process Atwood and Herndon went through to consolidate.

 

SUPERINTENDENT’S PERSPECTIVE:  Dr. Don Wells, Superintendent for Scott Community USD #466, discussed his experiences in working towards a district consolidation. 

 

QUESTIONS ABOUT HIGH SCHOOL ATHLETIC ACTIVITIES: Gary Musselman, executive director for the Kansas State High School Activities Association discussed issues involving cooperative agreements and activities. 

 

GENERAL QUESTIONS: Patrons asked questions about the proposed academic cooperative agreement.  Issues discussed included bus routes, quasi-team sports and eligibility, rumors of teachers leaving, affect on the tax base, feasibility to consolidate, and four year funding.

 

         Meeting adjourned at 10:10 pm.           

BOARD OF EDUCATION, USD 291

Special Board Meeting

Grinnell High School Gymnasium

November 6, 2006

7:30 PM

 

ATTENDING:        USD #291 Grinnell Public Schools Board members Don Albers, Jody Beckman, Ben Dickman, Gary Ostmeyer, Francis Rudell, Duane Vollbracht and Scott Wellbrock; USD #292 Wheatland Public Schools board members Mitch Gillespie, Melvern Zimmerman, Leon Tuttle, Dale Goetz and Steve Watts; USD #291 Superintendent Rose Kane; USD #292 Superintendent Gena Stanley; USD #291 board clerk Joyce Baalman; USD #292 Board Clerk Paula Chapin; WHS/WMS Principal Darrin Herl; and the attached list of patrons and guests. 

 

Duane Vollbracht called meeting to order at 7:30 pm in the GHS gymnasium, following a meal for both boards of education and our guests from South Gray. 

 

APPROVAL OF AGENDA: Motion by Francis Rudell, seconded by Scott Wellbrock to approve the agenda as presented.  Carried 7-0.          

 

SPECIAL QUESTION ON BALLOT: Mrs. Kane explained the special question concerning voting district with USD #291 that will be on tomorrow’s ballot.   

 

Mascot Survey Results: Rose Kane, superintendent, discussed the results of the survey given to the students and community.  Handouts were given to those attending.  A copy of the results is attached to these minutes. 

 

POWER POINT PRESENTATION “THE FUTURE OF GRINNELL SCHOOLS”:  Ben Dickman, Vice President of USD #291 Board of Education, gave his presentation.  A copy of the outline is attached to these minutes.

 

SOUTH GRAY (MONTEZUMA AND COPELAND):  Staff members Tim Skinner, Mark and Mindy Applegate visited about what their communities went through.  South Gray began the cooperative agreement in 1992 and it has worked well for their communities.    

 [Eric Gassmann arrived at 9:00 pm.  Tim Skinner, Mindy and Mark Applegate left at 9:25 pm.]

 

BOARD MEMBER PERSPECTIVE: Duane Vollbracht, President of USD #291 Board of Education, expressed his opinion of the proposed academic cooperative agreement. 

 

SUPERINTENDENT PRESENTATION:  Rose Kane will give a presentation on possible schedule options for our high school students, reviewed enrollment projections for both districts and also summarized the information given by Donna Whiteman on November 2nd.  Copies of the handouts are attached.  

 

15-Minute Recess

 

OPEN FORUM:  Patrons will be asked to sign up as they enter the gymnasium if they wish to address the board tonight.  We will give them another opportunity to sign up at the beginning of the meeting.  Anyone making comments will be required to use the podium and microphone (no exceptions). 

         Patrons that addressed the board were:  Les Barnhart, Jill Prewo, Barney Dickman and Chuck Packard.  Liz Stephens, GHS student, also made a statement.    

 

ACADEMIC CONTRACT:  Motion by Scott Wellbrock, seconded by Francis Rudell to enter into an academic agreement with USD #292 Wheatland for the contracting of students for education in grades 9-12 in the Wheatland district and the contracting of students for education in grades 5-8 in the Grinnell district for the 2007-2008 school year.   Carried 4-3.  Duane Vollbracht, Francis Rudell, Gary Ostmeyer and Scott Wellbrock voting yes; Don Albers, Jody Beckman and Ben Dickman voting no. 

 

Motion by Francis Rudell, seconded by Gary Ostmeyer to adopt a resolution for a waiver of conflict of attorney-client interest so a third party, Kansas Association of School Boards, can mediate.  Carried 5-2, Ben Dickman and Jody Beckman voting no.   

 

Duane Vollbracht and Francis Rudell were appointed to work with KASB and USD #292 to finalize details of the agreement. 

 

 

ADJOURN:   Immediately following the meeting, a tour of the facilities was given to any patrons that were interested. 

 

         Meeting adjourned at 10:20 pm.           

 

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