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| 1-19-2010 |
Jan. 19, 2010
Trustees Meeting, January 19, 2010
TSCPL
(Approved 2-16-10)
President Schultz called the meeting to order and introduced the new 2010 Trustees. Trustees attending were: Laura Higbee, Kris Klima, Sonja Czarnecki, Hal Gardner, Ustaine Talley, Jack Wisman, Kim Morse, Chris Schultz, Doug Wallace, Jeanne Mithen, Carlton Scroggins, Joan Wagnon.
Also attending was Bill Wagnon, Landmark Preservation committee chair and Carol Yoho, publicity/website chair.
The November or December, 2009 minutes were not available for review. Joan promised to send them by e-mail prior to the February meeting.
Joan commented on Carlton’s service as President for the previous two years, and introduced a motion to commend him for his leadership and thank him for making excellent annual meeting arrangements. The motion passed unanimously.
President Schultz had prepared a board briefing notebook for all the Trustees. The book contained basic documents, information about the role of Trustees and was organized in such a way as to assist with maintaining all the SCHS materials during the coming year.
Committee Reports:
President Chris passed around a committee signup sheet. The board book contained a listing of all the committees as listed in the bylaws. He asked for new members to sign up for the projects they were interested in working on. The board briefly discussed the activities of each committee.
President Schultz brought up the issue of election of officers. Joan offered to serve again and was reelected Secretary by acclimation. Laura Higbee was nominated as Treasurer by Kim Morse; Carlton seconded and the motion passed to elect her Treasurer. There were no nominations for President-Elect. That office will remain open until a candidate emerges.
Joan explained the survey form that is being sent to all the people who attended the mill levy organizational meeting, all neighborhood groups, township trustees, owners of places on the historic registries: in all, about 200 letters/surveys will be sent. The Trustees were invited to comment and revise if appropriate on the survey form and letter. It will be sent under Chris Schultz, President’s name by the end of January, to be returned by end of February. Joan has built a database to collate the information. Following the tabulation of the survey, another meeting will be scheduled for the people interested in developing a request to the County Commission.
Ustaine distributed an outline of a conference on April 22-23 which she and others are planning to highlight the history of African American settlements in Topeka and in Wabaunsee County. They are requesting assistance in funding speakers for the two-day event in the amount of $1,650. She supplied a lot of information about the programs, speakers, etc. The Trustees took no action because of lack of time, and lack of financial information.
There being no further business, the meeting was adjourned.
Back to 2009 listing| 12-6-2009 11-17-2009 10-20-2009 9- 15-2009 8-18-2009 7-21-2009 |
6-16-2009 5-19-2009 4-17-2009 Retreat 2-17-2009 1-27-2009 |
December 6, 2009
Annual Meeting
(Approved 2-16-10)
Minutes submitted by Joan Wagnon, Secretary
The Shawnee County Historical Society met in the 6th Avenue Ballroom, 117 SW 6th, on Sunday, December 6, 2009, for its annual meeting. Approximately 50 members and guests attended.
Carlton Scroggins, president, welcomed those attending and delivered the President's report. He thanked the board members for their hard work this past year, particularly noting the challenges of bringing in so many changes in board membership during this past year. Some of the year's accomplishments he highlighted were the following:
Scroggins then presented the Annual Treasurer's report, because Shaun Powers was unable to attend.
Bill Wagnon reported for the Landmark Preservation Committee and stressed the importance of the Society's leadership for creating a heritage identity for the community. He noted that the program at Topeka High School in October was an example of how the Society can partner with other agencies to foster awareness of heritage which has popular support. He distributed a printed report on the progress of renovating the Hale Ritchie House as an educational center for heritage awareness.
Doug Wallace made comments about the 2009 Bulletin which commemorates the centennial of the Elmhurst Neighborhood and will be distributed soon after the first of the year.
The program this year featured several presentations on Topeka historic neighborhoods. Jim Woods had slides of homes in the Elmhurst area and discussed notable houses in the neighborhood. Jeff McKeever talked about the neighborhood at the turn of the century and discussed its early development and cultural climate as an upper class, white only neighborhood. Gradually, by the 40's and 50's it became more middle class or blue collar, and by the 70's and 80's renters were becoming prevalent. Crime began rising. Once the neighborhood association began embracing its diversity and worked to retain its single family character and zoning, crime began decreasing, property values began rising and it is regaining its neighborhood strength. Property owners now value the historic character of the area homes.
John Lauer, president of the Ward Meade Neighborhood Improvement Association also brought slides of several homes in their area and talked about their neighborhood. One of the most recognizable homes is the Ward-Meade home. Sumner School is a Topeka landmark.
Kay Conn made a presentation about the Central Park Neighborhood and also brought photographs of homes and talked about its history. The Park is the centerpiece of the neighborhood and was donated by Dr. McClintock. It was destroyed in the 1966 tornado and became a debris dump. The neighborhood association has collected $4,500 to replace trees and shrubs, rebuilt the Arbor and planted flowers.
Professor Alan Bearman, Washburn University spoke briefly about Charles Sheldon and the book, In His Steps . He pointed out that although Sheldon is most often associated with the WWJD movement, he also greatly influenced neighborhoods to become a cohesive community of people.
Scroggins then introduced the nominating committee's report , which presented the following slate to serve a three year term (2010, 2011, 2012): Hal Gardner, Kris Klima, Laura Higbee, Dave Heinemann. Carlton Scroggins was nominated for a second three year term. Kim Morse, nominating chair, moved to elect the slate by acclimation. The motion carried and the slate was elected.
The composition of the board of Trustees for the 2010 year is as follows.
Scroggins then adjourned the annual meeting and invited those attending to partake of refreshments while the new trustees held a brief meeting.
The trustees then met and elected Chris Schultz as President. Scroggins noted that the regular meetings of the Trustees would be the third Tuesdays of each month beginning at 7 PM. Election of other officers will be postponed until the January meeting.
Scroggins then adjourned the meeting.
Back to 2009 listingNov. 17, 2009
Trustees Meeting, November 17, 2009
TSCPL
(Approved 2-16-10)
Respectfully submitted, Joan Wagnon, Secretary
Trustees attending were: Ustaine Talley, Elizabeth Taylor, Jack Wisman, Kim Morse, Chris Schultz, Doug Wallace, Jeanne Mithen, Carlton Scroggins, President, Joan Wagnon, Secretary.
Also attending was Bill Wagnon, Landmark Preservation committee chair, and Carol Yoho, publicity/website chair.
President Scroggins called the meeting to order and introduced new Trustee, Elizabeth Taylor who is filling an unexpired term. The October minutes were approved as distributed.
Treasurer’s Report.
Carlton passed out the treasurers report as Shaun was unable to attend. Carlton answered questions from the Trustees. Concern continued to be expressed about the dwindling reserves invested in the Community Foundation and the tardiness of their reporting. In response to a question, Bill Wagnon had the most current statement which showed the investment at $66,029.25. The initial investment was about $71,000 which had climbed to over $100,00 before the market fell dramatically. Suggestions were made to continue monitoring this investment. The report was filed for audit.
Committee Reports:
Bill Wagnon, chair of the Landmarks Preservation Committee had 2 items to report. First, the committee requests the Trustees to accept the low bid on a roof for the Hale Ritchie house of $8,740 from Guilfoyle Roofing. Kim Morse moved to accept the Guilfoyle bid. The motion was seconded and passed.
Second, Bill reported that the City of Topeka had offered to fund the Society’s grant request at a lesser amount. He requested that the Trustees accept the City of Topeka grant offer and approve resubmitting it to fit within the allocated amount of $53,600 in grant dollars. The budget will be reworked to reflect the 80-20 match requirement. Ustaine moved to resubmit and the motion was seconded and passed. The total amount will be for $66,000 with the matching amount coming from donations to the Ritchie House fund.
Bill also reported that he has paid a visit to the Capital Federal foundation and asked for $25,000 since the fund is within $38,000 of securing the Hale Ritchie challenge. He is also contemplating on bidding on furniture which is being surplused by the state, and if the furniture appears to meet the Society’s needs, he will request e-mail permission to submit a bid.
Carol Yoho reported that the newsletter went out in early November. It included information on the annual meeting as well as an article about John Brown’s last visit to Kansas. The board listing is now current.
Kim Morse reported on the November Open Houses held at the Ritchie House. She had about 10 people at each of the two Saturdays in which Ustaine Talley spoke on Black Colonies in Kansas. The first group was genealogists and professionals with 2 middle schoolers. The second group was mostly children, so both sessions were quite different. Two more are planned with Ann Hawkins (who portrays Mary Jane Ritchie) giving one, and activities for children and teachers on the final one presented by Robin Shrimplin. There is a flyer online. There is still no word from British Petroleum (BP) about the status of renewing the education grant.
Kim also reported that Hal Gardner and Kris Klima have accepted the nomination as trustees for the coming year. There was a discussion of the terms of various members. The minutes for previous elections are not clear. Joan recommended David Heinemann. Doug Glen was asked to be the Treasurer but he has not responded. After discussion, Chris Schultz agreed to be President for 2010.
Joan gave a brief membership report. Jack W. suggested that we should consider a 2 year membership. The term of the membership is the calendar year. Although people frequently join at the annual meeting, those dues are for the coming year.
Doug Wallace reported that the Bulletin won’t be ready for the annual meeting. The title of this year’s bulletin is Lovely Elmhurst: The Classic Topeka Neighborhood.
The Annual Meeting is scheduled this year for December 6th at the 6th Avenue Ballroom. It will be organized around a neighborhood theme. We are inviting neighborhoods to come with photos of their homes. Carlton has secured the program, refreshments. He will continue to solicit attendance from the Elmhurst, Tennessee Town and College Hill Neighborhoods. Sonja had suggested starting a digital neighborhood collection and the group discussed how to do this.
Elizabeth offered to buy all the Chester Woodward bulletins that are available.
Bill is going to send an invitation to prospective members to the Annual Meeting.
Joan reported briefly on the Asset Inventory which she plans to undertake in January as part of the mill levy project.
There being no further business, the meeting was adjourned.
Back to 2009 listingOct. 20, 2009
Board of Trustees October 20, 2009
(Approved 11/17/2009))
Respectfully submitted, Joan Wagnon, Secretary
Trustees attending were: Jack Wisman, Kim Morse, Chris Schultz, Doug Wallace, Jeanne Mithen, Sonja Czarnecki, Carlton Scroggins, President, Joan Wagnon, Secretary. Ustaine Talley was excused because she was in Denver, hospitalized.
Also attending were Carol Yoho and Bill Wagnon, committee chairs.
President Scroggins called the meeting to order. The minutes of September 15, 2009 were approved as distributed.
Treasurer’s Report:
Shaun Powers had sent the treasurers report as he was unable to attend. Carlton answered questions from the Trustees. Concern was expressed about the dwindling reserves invested in the Community Foundation and the tardiness of their reporting. Suggestions were made to look into another investment source. The report was filed for audit.
Committee Reports:
Bill Wagnon, chair of the Landmarks Preservation Committee reported on the highly successful event at Topeka High School, “Separate but Equal: Trojan and Rambler Basketball at THS.” Approximately 400 people attended. The program received excellent press. A written report was submitted by the committee which also noted the City Council’s action to delay the transient guest tax awards. Wagnon requested reimbursement for expenses of the mailing of $261.82. His report is attached.
Kim Morse said the Education Committee is working on the November Open Houses to be held at the Ritchie House. Ustaine Talley will speak on Black Colonies in Kansas on the two Saturdays; Ann Hawkins who portrays Mary Jane Ritchie will speak on one and activities for children will conclude the month. There is a flyer online. Sonja suggested this series would be good for public school history teachers and recommended an e-mail notice to them.
Carol Yoho reported that the newsletter will go out in early November. She has quite a lot of information to include since it has been almost a year since a newsletter was sent. It will include information on the annual meeting as well as an article about John Brown’s last visit to Kansas.
Doug Wallace reported that the publications are ready to go to the printer (Hall’s Commercial Printing). This bulletin is smaller than the Bungalow edition and will focus on the Elmhurst Neighborhood. This is Elmhurst’ s centennial year.
Annual Meeting Planning:
There was lots of discussion and suggestions for the annual meeting which will be held on December 6th at the 6th Avenue Ballroom. The theme will focus on historic neighborhoods. Carlton has been contacting neighborhood leaders to invite them to attend. Also, there will be refreshments, a cash bar.
There was considerable discussion of an idea of Sonja’s to do a “digital neighborhood history” at the meeting. Kim also suggested a Washburn history professor as a speaker.
Assignments:
• Carlton will line up the program, refreshments. He will continue to solicit attendance from the Elmhurst, Tennessee Town and College Hill Neighborhoods.
• Sonja will explore further the digital workshop.
• Jack will talk to Lisa Sandmeyer about an article on the Elmhurst Bulletin to publicize the annual meeting.
Nominating Committee:
Kim , Jack and Chris will constitute a nominating committee to find new officers and 5 new board members. The officer positions to be filled are President, President-Elect, Treasurer. They will also try to sort out the unexpired terms of the 5 board members.
Mill Levy Project:
Joan reported on meeting with the Topeka Chamber of Commerce legislative affairs committee on the possibility of approaching the county commission for a dedicated funding source for historic preservation. They are receptive, depending on how it is structured. She reported that she would reconvene the planning group shortly after Christmas, perhaps in early January. She has some more research to do prior to that meeting. We need an inventory of historical assets as a beginning point and she doesn’t have time to do that this fall.
Carlton reported on a letter received from a History Day Contributor.
There being no further business, the meeting was adjourned.
Back to 2009 listingSept. 15, 2009
Board of Trustees September 15, 2009
(Approved 10/20/2009)
Respectfully submitted, Joan Wagnon, Secretary
Trustees attending were Morse, Wisman, Wallace, Talley, J. Wagnon, Scroggins, Mithen, Schultz. Committee chairs attending: Yoho, communications and B. Wagnon landmark preservation. Jeff Newman was an observer.
President Scroggins called the meeting to order and turned it over to Joan Wagnon to facilitate a discussion on seeking a historic preservation mil levy from Shawnee County. Representatives of various local heritage organizations attended: Don and Nova Cottrell with the Charles Curtis House; Mary Cuevas with El Centro, Gene Howerter with the Combat Air Museum, Jerry Holley with his museum of military history, Christy Caldwell with the Topeka Chamber of Commerce, Phil Morse, Lisa Sandmeyer with Topeka Cemetery, Don Lambert with Constitution Hall, Christy Davis with Davis Preservation, Sandra Lassiter with Tennessee Town NIA, and Sonja Czarnecki with Topeka Collegiate.
Wagnon distributed a proposed plan of action, several suggestions were made, and general agreement to continue refining the plan and push forward to make a request of the County Commission for its next budget cycle.
Following the discussion, Scroggins presided over the business meeting of the Trustees. Minutes for July 21 meeting were approved as distributed. The financial report by the Treasurer was received to be filed for auditing.
Bill Wagnon reported for the Landmark Preservation Committee and distributed fliers promoting the October 15 heritage program scheduled for Topeka High School cafeteria on “Separate, but Equal? Trojan and Rambler Basketball at Topeka High School”. He also reported that structural work on the Hale Ritchie House has been completed and that Daryl Nickel is preparing a new scope of work and letting of contracts for the next phase of roofing, siding, windows and doors.
Kim Morse reported that the Education Committee had submitted an application to BP America to renew its support of the education initiative. She also reported that the table at Gage Park for Grandparents Day at the Zoo promoted the society and sold some bulletins.
Scroggins opened a discussion of vacancies on the Trustees. Sonja Czarnecki and Elizabeth Taylor were elected to fill unexpired terms of Leuenberger and Spiess.
Scroggins announced that the theme of the annual meeting scheduled for December 6 in the Odd Fellows Hall on SW 6th will focus on historic neighborhoods, in keeping with the topic of the 2009 bulletin on the centennial of Elmhurst Neighborhood.
Aug. 18, 2009
Board of Trustees August 18, 2009
(Approved 9/15/2009)
Respectfully submitted, Joan Wagnon, Secretary
Present: President Carlton Scroggins, Jeanne Mithen, Ustaine Talley, Chris Schultz, Kim Morse, Doug Wallace, Carol Yoho, Joan Wagnon and Bill Wagnon
President Carlton called the meeting to order at 7 p.m. at the Topeka/Shawnee County Public Library . A quorum was present.
Carlton announced that Shaun Powers, Treasurer had a new baby boy, named Riley, and couldn’t be present. He sent the treasurer’s report for the month of July, 2009 which was distributed.
Joan presented the minutes for July 21st which were approved as presented.
Committee Reports:
Kim Morse, reporting for the Education Committee announced the committee has a new grant writer, Shellie Bearman. She will be writing 2 small proposals for the Community Foundation to replenish supplies for the traveling trunks. The grants will total less than $1,000.
History Day in District 3 will happen, but at the state level, its future is quite uncertain. She believes that if the state competition doesn’t happen, Topeka and Wichita will collaborate to send contestants to the national meeting.
Carlton asked in the Trustees wanted to participate in Grandparent’s Day at the Zoo on September 13th from 9-4. Kim will ask Robin to bring a display to the event. The board approved selling the publications at the booth at a discounted rate of $10. #76 - Gage Park should be of interest. Trustees volunteered to help; Ustaine, 2 hrs, Kim from 12-2, Carlton 2 hours. Carlton will notify Edwina Dittmore that the Trustees will participate.
Tecumseh Heritage Days are in late September , probably 9/26. Doug will be taking our latest Bulletin and the maps for sale (map of territorial Shawnee County, Before Kansas Bled). Doug was urged to take the banner that Doug Jones had made and also Walt Hilmer’s posters and sell them for $1.
Publicity Committee report was given by Carol Yoho. The newsletter hasn’t been completed yet, but she hopes to have 2 issues between now and the annual meeting. She has plenty of material, she is just short on time to do the layout.
Janet Loebel has continued to take photos of buildings that need to be preserved and they are now on the website under preservation in the photo archive.
Jan Leuenberger had sent articles about Tim Degginger and his restoration of the chandeliers in the Topeka High Cafeteria. The Trustees suggested keeping Tim in mind for an award in the Spring. This was referred to the Preservation Committee for further action.
Bill Wagnon reported for the Landmarks Preservation Committee. His written report is attached. There were 2 action items he presented to the Trustees.
The committee is planning a program on October 15 which would feature Dean Smith, Jack Alexander and others talking about the segregated basketball team at Topeka High in 1950. This event would be a way of highlighting this campaign and any money raised would be split between the Ritchie campaign and the Topeka High Historical Society.. The committee voted to approve this event.
Joan reported on a special project to develop a county-wide strategy for a mill levy for historic preservation. A handout entitled Outline for Planning Meeting in September with Stakeholders is attached.
We will invite the following groups to the September meeting at the Library to discuss the feasibility of approaching the county commission for an historic preservation mill levy:
Person/Organization Person to make contact
Tennessee Town NIA, Carlton
Holliday Park NIA, Carlton
College Hill NA, Joan
Phil Morse, realtor, Kim Morse
Jennie Chin, KS Historical Society, Ustaine Talley
Dave Schaffer, Brown v Board Museum, Kim Morse
Topeka High Historical Society, Doug Wallace
Tom Prasch, WU History Dept., Kim Morse
Downtown Topeka, Carlton
Chamber of Commerce, Carlton
Rochester Cemetery board
Topeka Cemetery Board
OLG - Mary Cuevas, Kim Morse
Potwin Neighborhood – Ann Palmer, Joan
Jan Leuenberger – Gem Building, Joan
Walt Hillmer – former board membe,r Bill Wagnon
Elizabeth Taylor – bed & breakfast owner, Ustaine
Jim Klaussman – owner historical building, Bill Wagnon
Chris Meinhardt -- Free State Capita,l Bill Wagnon
Christy Davis --consultant
Mark Burenheide – owner, historical building, Bill Wagnon
Doug Jones and Barb Quaney – former trustees
Mike Fox – owner historical building
Beth Fager – Great Overland Station
William Beteta, Visioning project
Anita Wolgast, community volunteer, Joan
Jerry Holley, Holley Military Museum, Joan
Combat Air Museum
Curtis Home
Joan will develop a letter of invitation to send out to these people and invite them to our Sept. 15th meeting to discuss this idea.
No further business, meeting adjourned.
Back to 2009 listing7-21-2009
Board of Trustees July 21, 2009
(Approved 8/18/2009)
Respectfully submitted, Joan Wagnon, Secretary
The Shawnee County Historical Society met on July 21, 2009 at 7:00 p.m. at the Topeka/Shawnee County Public Library. Attending were Jeanne Mithen, Chris Schultz, Doug Wallace, Ustaine Talley, Kim Morse, Joan Wagnon and Carlton Scroggins.
President Carlton called the meeting to order and introduced Chris Schultz , owner of the Field of Greens Restaurant and the Tinkham Veale building who had been invited by Doug Wallace to join the board. Chris also serves on the Mulvane Art Museum board. Joan moved to elect Chris to fill Jared Holroyd's unexpired term. Doug seconded and the motion carried.
In Shaun's absence, Carlton circulated the financial reports, showing the January – June expenditures. After examination of the reports, Joan moved to file them for audit. The board expressed its thanks to Shaun for all his work preparing these reports.
Kim gave the Education Report. The committee hasn't met since last month. Everything seems to be up in the air – History Day, grants, other projects.
There was no membership report .
Jeanne and Doug gave the publications report. They had spoken to the Auburndale NIA and sold another Bulletin. Jeanne reported another 6 or so had been sold from the library. They hope to have an accurate count of the sales in the near future. The Elmhurst Neighborhood had invited them to speak and will be another good source for Bulletin sales.
Carlton brought up the insurance proposal which had been prepared by Shaun and was circulated by e-mail. Following an explanation of the proposal, Kim moved to proceed with the proposal from Conrade Insurance which would provide $100,000 on 1116 Madison and $300,000 at 1119 Madison with a $5,000 deductible for both. The proposal was attached to the minutes. Motion carried. Carlton would notify Shaun to secure the insurance.
The group discussed the proposed September meeting of stakeholders to discuss approaching the Shawnee County Commission regarding funding for county-wide historical projects. The group agreed to devote much of the August meeting to discussing who should attend this strategy setting meeting in September and how to approach the topic. Joan volunteered to bring a discussion guide to the August meeting to frame the issue.
Doug reported that the wrought iron Chandeliers at Topeka High which were removed in the 50's have been restored. They are now working on the stained glass window restoration.
There being no further business, the meeting was adjourned.
Back to 2009 listing6-16-2009
Board of Trustees June 16, 2009
(Approved 7/21/2009)
Minutes submitted by Joan Wagnon, Secretary
Trustees Present: Ustaine Tally, Carlton Scroggins, Kim Morse, Jeanne Mithen, Doug Wallace and Joan Wagnon.
Trustees Absent: Paul Schroer, Shaun Powers, Jack Wisman
Committee Chairs Present: Carol Yoho, Bill Wagnon.
President Carlton introduced Ustaine Tally as a prospective new Trustee. A motion to accept her as a Trustee by acclamation carried unanimously. Ms. Tally will be serving an unexpired 3 year term (Barb Quaney) which began January, 2009, ending December, 2011.
The group agreed to remove Jared Holroyd from the Trustee list for lack of attendance since he has never attended a meeting and to declare his position vacant.
The minutes were approved as distributed.
Education Committee Report:
Publicity Committee
Publications Committee
Finance Committee
There was no report since Shaun was absent, although Carlton noted they had met recently. Trustees asked if Carlton would try to get Shaun to the July meeting and devote the agenda to a discussion/approval of the budget, insurance costs, the shopping cart for the website and other financial matters. The Trustees noted their appreciation for the work he does for the Society.
Landmarks Preservation Committee
Hale Ritchie has pledged a $100,000 as a challenge grant to finish the Hale Ritchie House. Dale Anderson is leading the effort to match the donation.
Bill appeared Monday before the Shawnee County Commission and also the Topeka/Shawnee County Public Library Board. Both institutions adopted a resolution to support the Freedom’s Frontier National Heritage Area.
Bill has been attending the Arts and Culture Committee of the Heartland Visioning effort and speaking up about heritage interests.
Other Business
Joan reported on researching the statutes for creating a county historical museum – they basically are for cities and school districts. Discussion ensued about the best way to approach the county government for support. In July, the Trustees will brainstorm potential coalition members to invite to the September meeting, such as the 8 applicants for the city grant program, the chairs of the heartland visioning culture committee (Barbara Waterman Peters, Beth Fager and Anita Wolgast), and others. Then, Joan will organize this group of potential stakeholders for the September meeting to develop a county-wide strategy for funding historic preservation.
Nomination Committee
Currently there are 9 Trustees out of a potential 15 which are permitted by the bylaws. The Trustees discussed ways to fill the remaining 6 vacancies. Kim has identified 3 history students which might be interested in being members. Carlton suggested Mike Fox, owner of the Celtic Fox. Doug suggested Chris Schultz, owner of the Field of Green. Ustaine suggested Travis Lamb. Jack Wisman has given 2 names, but Carlton didn’t have them with him. The Trustees agreed to ask all these people and report back next month if they will accept.
Carlton will ask Mike Fox.
Doug will ask Chris Schultz.
Carlton will call Jack Wisman and ask him to ask his 2 people.
Ustaine will ask Travis Lamb.
Kim will ask a student.
If any of these people say yes, they should be invited to the next meeting.
Back to 2009 listing5-19-2009
Board of Trustees May 19, 2009
Public Library
(Approved 6-16-09)
Minutes submitted by Joan Wagnon, Secretary
Trustees Attending: Carlton Scroggins, President; Jeanne Mithen, Doug Wallace, Kim Morse-Cordova, Joan Wagnon;
Also in attendance: Bill Wagnon, committee chair.
President Carlton called the meeting to order and distributed the agenda and other materials to be considered. The various handouts, attached to these minutes, are as follows:
Agenda, Historic Landmarks (Ritchie House) Vision for the Future.
Minutes of the April 17 th meeting.
Minutes of the April 17 th meeting were approved as distributed.
Carlton reported on the Preservation Awards at the GrandMontagne site. Carol Yoho took photos of the even and will include them in the next newsletter.
Kim Morse-Cordova reported on further developments for the History Day program at Washburn University . She reported that budget cuts at the state level caused the State Historical Society to drop its sponsorship of the program.
Discussion turned to the document, Ritchie House Vision for the Future. The document was revised slightly as presented and approved as amended. The document is attached.
Carlton reported the Finance Committee had recommended an insurance package with a $5,000 deductible for the property. The Trustees attempted to work on the insurance, but without Shawn, there were some unanswered questions. Motion passed to approve securing the insurance.
Membership report was delayed until the next meeting.
Nominating committee report was delayed until next meeting. Carlton reported that Ustaine Talley, speaker at the recognition event was interested in being on the Board of Trustees.
There was discussion about pursuing the county mill levy for historical preservation which was initially recommended by Doug Wallace. Joan volunteered to find the statutes which permit county commissions to enact such a mill levy and bring suggestions for a strategy to the next meeting.
Back to 2009 listingSCHS“Mini-Retreat”
Saturday, April 17, 2009
Brown National Site
Minutes submitted by Joan Wagnon, Secretary
Trustees Attending: Carlton Scroggins, President; Paul Schroer, Jeanne Mithen, Doug Wallace, Kim Morse-Cordova, Joan Wagnon, Jan Leuenberger;
Also in attendance: Carol Yoho, Bill Wagnon and Hi Stockwell, committee chairs.
President Carlton distributed the agenda for the retreat and other materials to be considered. He stated that the focus of the retreat is to focus on the Ritchie House project as well as the bylaws and other Society procedures. The various handouts were attached to these minutes as follows:
Agenda, Bylaws of the Society, Historic Landmarks (Ritchie House) Vision for the Future, Organization Outline, Annual Meeting Treasurer's Report 2008, Treasurer's report for March 31, 2009, Historic Topeka Endowment Fund Agreement, Draft of Shawnee County Historical Society Accounting Manual (8/16/08) Fiscal Operations.
Kim Morse-Cordova reported on the History Day program at Washburn University . While she plans to have a written report by the May meeting, she wanted the Society to know that over 300 students participated. SCHS had a table with literature and Bulletin's available for the students and visitors to purchase. She also reported that budget cuts at the state level imperil the future of the History Day program and the State Historical Society may be forced to drop its sponsorship of the program. She estimated the cash shortfall at $20,000. The Society paid Washburn University $1000 for hosting History Day, mostly for the food purchased for the judges and officials.
Discussion turned to the document, Ritchie House Vision for the Future. Trustees expressed their opinions about the impact of so much emphasis on the Ritchie House to the balance of the Society's programming. A wide range of opinions were expressed about the Society's ability to sustain its programs. There was considerable interest expressed in pursuing the county mill levy for historical preservation which was initially recommended by Doug Wallace. Judge Leuenberger expressed his concern about the lack of staff resources and the conflict between the management and administration of the program and whether they detract from accomplishing the Society's broad goals. He recommended separating the Ritchie House program from the Society's sponsorship. Kim Morse spoke against such an action and offered an opinion that the Ritchie House program strengthens the Society. Bill Wagnon noted that the Ritchie House volunteers have raised almost $1 million since acquiring the stone house, have expanded the footprint of the site by acquiring the Hale Ritchie House and several other lots adjacent. After lengthy discussion, and many opinions being expressed, the following course of action was suggested for action at the next board meeting.
Although many ideas were discussed, no action was taken at this retreat.
Finally, Hi Stockwell presented a memorandum recommending several sites to receive the 2009 Preservation Awards. These should be approved at the April 21 meeting also.
Back to 2009 listing2-17-2009
Board of Trustees February 17, 2009
Respectfully submitted, Bill Wagnon, Secretary pro tempore
Trustees attending included Jan Leuenberger, Kim Morse, Jeanne Mithen, Barb Quaney, Shaun Powers, Paul Schroer, Carlton Scroggins, Anne Spiess, Joan Wagnon, and Doug Wallace. Carol Yoho, webmaster, and Bill Wagnon, Chairman of the Landmark Preservation Committee and Milessa Powers, visitor, were present. President Scroggins called the meeting to order.
Minutes of the January 27 meeting were approved as circulated.
Powers presented the Treasurer’s report and that of the Finance Committee. The Finance Committee met as well as conducting considerable email communications to consider procedures for awarding bids on renovating the Hale Ritchie House. It agreed that a revised scope of work would disaggregate jobs into those necessitating negotiated bids and those readily biddable. Bids under the revised scope estimated cost would be awarded by the Landmark Preservation Committee and those above would require Board of Trustee approval. Spiess raised concern that the Ritchie property was listed as a society asset at $200,000, when it reflected neither market nor assessed valuation. She requested that an appraisal be conducted once the renovation work was completed. In addition, bids have been received for insurance. Joan Wagnon moved to authorize the Treasurer to renew the liability insurance, but to delay consideration of D&O and workman compensation insurance until a meeting with agents could be scheduled. Motion passed. Both Treasurer’s and finance committee reports were accepted.
Scroggins announced that the city’s Landmark Commission has revised criteria for preservation grants, making the Society’s Ritchie project eligible for them. Joan Wagnon moved, Morse seconded, to authorize the Landmark Preservation Committee to apply for funds. Passed. Scroggins then described the upcoming preservation conference, scheduled for June 3-5 to be organized by the city’s Landmark Commision. Spiess moved, seconded by Morse to support the conference as a sponsor for $500. Passed.
Morse gave the Education Committee report and listed the various activities of the committee. She moved, seconded by Mithen, to renew the contract with Robin Shrimplin as an independent contractor for $13,500 to carry out the 2009 program plans of the education committee, renewal pending funding. Passed.
Mithen reported for publications and noted that she and Wallace were giving book talks regarding the 2008 bulletin on the Garlinghouse Company. She said the committee was planning a new bulletin for 2009.
Bill Wagnon asked that the yet to convene membership committee be allowed to offer past members not paying dues in 2008 a copy of the 2008 bulletin if they renewed at the Patron ($50) level for 2009. Schroer moved and Morse seconded to permit this. Passed.
Scroggins then opened a discussion on a Board of Trustees retreat. He indicated it would be one of two last Saturdays in April. He also noted that committee positions were being filled and urged each trustee to become active on at least one.
Meeting adjourned. Next meeting is scheduled for March 17, 2009 at 7 PM at 821 SW Western.
Back to 2009 listing1-27-2009
Board of Trustees January 27, 2009
Meeting minutes
(Approved 2-17-09)
Respectfully submitted Bill Wagnon, Secretary protempore
Trustees attending included Janet Loebel, Jeanne Mithen, Barb Quaney, Shaun Powers, Paul Schroer, Carlton Scroggins, Anne Spiess, Joan Wagnon, Doug Wallace and Jack Wisman. Bill Wagnon, Landmark Preservation Committee Chairman, also attended.
Carlton Scroggins called the meeting to order and thanked Quaney for her hospitality in providing a meeting space. It was agreed that the regular meeting of the Trustees would be the third Tuesday at 7 PM at Quaney’s home, 821 SW Western in Topeka.
The minutes for the December 7 annual meeting and trustees meeting were approved as circulated.
Powers presented his treasurer’s report as of December 31, 2008. The motion to accept the Treasurer’s report was seconded and passed.
Powers reported for the finance committee that the insurance underwriters have counseled that the Society continue its workman compensation insurance as long as construction is anticipated at the Ritchie House complex. He got a quote from an auditor to prepare the IRS 990 form which will cost between $1,200 and $1,700 and he advised preparing the form in house. Joan Wagnon volunteered to assist in its preparation.
Bill Wagnon reported for the Landmark Preservation Committee. It was moved and seconded that the finance committee develop procedures to assure competitive bidding on the scope of work at the Hale House. Passed. It was moved and seconded to tentatively approve the scope of work proposed by Nickelodeon, subject to bids being approved by the Trustees. Passed. It was moved and seconded to approve the contract with Peter Gierer to serve as the Hale Ritchie House General Contractor on a probono basis with expenses approved by the Trustees. Passed. It was moved and seconded to approve payment of any required building permit not to exceed $2,600 and to pay Bartlett and West engineering report concerning structural changed to the Hale House in the amount of $6,000. Passed. The Trustees wanted the contract with Robin Shrimplin as education consultant reviewed by the Finance Committee.
In the absence of Kim Morse, Bill Wagnon briefly reported for the Education Committee on the work that Shrimplin has been doing and plans for the Kansas Day announcement of the BP grant to support the education program for 2009. A written report had been earlier circulated to the Trustees for their consideration.
Jeanne Mithen reported for the publications committee that the Bulletin on the Garlinghouse company had been completed and mailed to 167 paid members. The remaining 600 printed will be available for purchase. Powers agreed to open a PayPal account so that purchases of bulletins can be made over the Internet. Wallace and Mithen have been making presentations on the Bulletin before neighborhood and library groups. Quaney suggested that a way of promoting the Bulletin was to produce a tour of Garlinghouse homes.
Anne Spiess raised concern about HB 2083, introduced by the Kansas Realtors Association into this legislative session to gut the historic preservation law. It was suggested that both Anne Mah and Lana Gordon served on the house local government committee and ought to be contacted to oppose the bill. Bill Wagnon was asked to contact the State Historical Society to discern staff reaction to the bill. It was moved and seconded that the President of the Society be authorized to oppose the bill in the name of the Society. Passed.
Officers for 2009 were nominated and elected by acclamation. Carlton Scroggins, President; Barb Quaney, Vice President and President Elect; Joan Wagnon, Secretary; Shaun Powers, Treasurer; and Anne Spiess Past President. Scroggins announced that Linda Pierce and Sharon Warman had resigned from the board, creating two vacancies. Don Cooper and Mark Law were recommended to fill these vacancies and Scroggins indicated he would contact each to determine interest in serving.
There being no further business, the Trustees adjourned to meet next at 7 PM, February 17.
Back to 2009 listing| 12-7-2008 11-18-2008 10-22-2008 9-16-2008 8-19-2008 7-15-2008 |
6-17-2008 5-20-2008 4-15-2008 3-18-2008 2-19-2008 1-15-2008 |
12-7-2008
Annual Meeting
(Approved 1/27/09)
by Bill Wagnon, recording secretary pro tempore
The Shawnee County Historical Society met in the 6th Avenue Ballroom, 117 SW 6th, on Sunday, December 7, 2008, for its annual meeting.
Carlton Scroggins, president, welcomed those attending and delivered the President’s report. He thanked the board members for their hard work this past year, particularly noting the outstanding work of Carol Yoho in publishing the Society’s webpage. He noted the special work of the finance committee, chaired by Shaun Powers, for crafting a budget and consolidating financial reports. He noted the work of the preservation committee in educating the city government regarding the Sumner School preservation imperative. He noted the joint preservation recognition with the Landmark Commission in May and the community heritage event on the Underground Railroad.
Scroggins then delivered a brief history of the Sumner School and showed photographs of the building.
David Fisher made a presentation on his efforts to restore Burnett’s mound, which entailed removing the water tower.
Bill Wagnon reported for the Landmark Preservation Committee about the need of the Society to promote heritage identity.
Chris Meinhart talked about the history of Constitutional Hall and the need to preserve it.
William Beteta discussed the work of the Heartland Visioning process. He stressed the effort made to include the total County community into the process in an effort to develop a common agenda for future development. He invited the Society to become a visioning partner.
Scroggins then introduced the nominating committee’s report, which noted that current trustees Michael Bradley, Kathryn Hosfelt, Don Chubb, Walt Hilmer, Susan Marchant and Joe Pennington were not continuing as trustees and nominated Barb Quaney, Sharon Warman, Linda Pearce and Jared Holroyd to the board. Joan Wagnon and Paul Schroer were nominated from the floor and the new slate was elected.
Scroggins then asked for action on adopting the new bylaws circulated in the November newsletter. Bill Wagnon moved, seconded by Phil Morse to adopt as circulated. Rick Friedstrom asked that in Article II, section 1(f) “relevant” needed to be correctly spelled. Ralph Skoog asked to strike the last two lines of Article VII, Section 1: “At least one of the Trustees elected shall be a resident of the State of Kansas and a citizen of the United States,” as unnecessary. Both were agreed to as friendly amendments and the motion to adopt as adjusted passed. They would go into effect December 7, 2008.
Scroggins then adjourned the annual meeting and invited those attending to partake of refreshments while the new trustees held a brief meeting.
The trustees then met and included Morse, Wisman, Quaney, Scroggins, Loebel, Spiess, Wallace, Mithen, Schroer, Wagnon and Leuenberger. Scroggins noted that the regular meetings of the Trustees would be the third Tuesdays of each month beginning at 7 PM. Quaney invited the group to meet at her house for the January meeting, January 21 at 821 SW Western. He reported that Shaun Powers had agreed to continue as treasurer, but that no other officers had been committed. Election of officers will be postponed until the January meeting. The minutes of the 2007 annual meeting as circulated were approved. The Treasurers report was received.
Quaney asked that the Trustees take a strong stand on the disposition of the Sumner School building and Scroggins agreed to brief the trustees by email regarding the status of the auction of the building. If action seems imperative, he will call a special meeting for discussion. Leuenberger then urged that an energetic membership campaign be undertaken immediately and suggested that the Society work with the County Commissioners to install a rotating exhibit of the Society’s heritage in the courthouse.
Scroggins then adjourned the meeting.
Back to 2008 listing11-18-2009
Trustee Meeting November 18, 2008
Minutes
Respectfully submitted, Bill Wagnon, secretary pro tempore
President Carlton Scroggins called the meeting to order.
Trustees attending were Walt Hillmer, Jan Leuenberger, Jeanne Mithen, Kim Morse Cordova, Shuan Powers, and Doug Wallace. Committee chairpersons Carol Yoho (education) and Bill Wagnon (Landmarks).
The minutes of October 22 were discussed and approved as distributed.
Powers presented the treasurer’s report. The report included the balance sheet, a comparison of budget v. actual expenditures, October income and expenses for the general fund and the Ritchie House capital campaign, and year-to-date expenses for each account.
Powers reported for the finance committee. He is soliciting bids for directors and property liability insurance through the Alliance of Nonprofits for Insurance Risk Retention Group. Leuenberger moved, seconded by Powers, to take discussion of the education committee’s recommendation off the table. Motion passed. Powers explained that the education committee was asking that a separate item in the 2009 budget be designated for education services for the year in the amount of $20,000 and that the committee would be authorized to solicit funds to support the program. The committee has gained a pledge from BPAmerica for $15,000 to support the program for 2009, with an expectation that subsequent years would be likewise underwritten. The education committee is to negotiate a new annual contract with the education consultant, Robin Shrimplin, and present it for board approval after the first of the year. Powers then recommended that a membership and fundraising committee be established for 2009 which would promote dues paying membership and make recommendations on projects for additional fund raising. Morse Cardova moved and Hillmer seconded that the board approve the recommendations of the finance committee. Motion passed.
President Scroggins distributed Michael Bradley’s resignation from the Board of Trustees.
Wagnon reported on the Landmark Historic Ritchie House committee. He noted that concerns were unwarranted regarding complying with the grant to the capital campaign from the Kansas Department of Commerce and tax credits. The funds are in Fidelity Bank pending trustee approval of reconstruction of the Hale Ritchie House as per the grant application. No funds receiving tax credits have been expended for anything but construction. He also noted that the education program at the House has been active during October and November. A number of tours have been conducted and teacher interest in students doing projects using the Ritchie story is increasing. The security system is being transferred from Protection One to D&D. The new privacy fence has been installed.
Wallace reported for the publications committee noting that materials for the 2008 bulletin are being sent to the printer daily. He expects that the bulletin will be published and distributed prior to the first of the year, but not available for the annual meeting. Prospects of national interest in the Garlinghouse Bungalow book are great and suggestions were offered for ways of taking advantage of it.
Yoho reported for the education committee. She noted that pictures taken by Janet Loebel of the Dillon house and Sumner school have been posted on the website. She encouraged trustees to attend the open house at the Ritchie House on Saturday, November 22 to hear Anne Hawkins portray Mary Jane Ritchie and the underground railroad at 10:30.
Scroggins reported that arrangements for the annual meeting are in process. Vanc Kelley will make a presentation on the Sumner school; William Beteta will make a presentation on the local visioning process; David Fisher will talk about Chief Burnett and his mound; and Bill Wagnon will recognize individuals for contributing to the capital campaign.
Meeting adjourned at 5:35.
Back to 2008 listing10-22-2008
Board of Trustees October 22, 2008
(Approved 11-28-08)
Respectfully submitted, Bill Wagnon
President Carlton Scroggins called the meeting to order.
Trustees attending were Michael Bradley, Jan Leuenberger, Jeanne Mithen, Kim Morse, Anne Spiess, Doug Wallace, Jack Wisman. Committee chairpersons Bill Wagnon (Landmark) and Carol Yoho (Education). Guest: Robin Shrimplin.
Minutes of September 16 were discussed, spelling of Kim Morse and Anne Spiess names were corrected. Passed as amended.
Bradley presented the treasurer’s report in the absence of Shaun Powers.
Finance Committee report was presented by Bradley. The Ritchie House committee had reported on the status of the tax credits with $100,000 either distributed or pledged and $50,000 remaining for distribution. The Committee also asked to proceed with the revised scope of work on the Hale Ritchie to authorize contacts up to $150,000. It also proposed to modify security at the site, installing a privacy fence replacing the rented security fencing for $2,400 and replace Protection One with D&D security, forgoing the need for land phone lines. Bradley reported that the Finance Committee voted to postpone work on the Hale Ritchie House until the money is in the bank. Bradley moved, seconded by Morse, to approve recommended security changes. Motion passed.
Publications Committee chairperson Wallace distributed the proposed cover for the new bulletin edited by Max Movsovitz on the L. F. Garlinghouse Company of Topeka. No guarantees that bulletin could be available for the annual meeting, but it should be published by year’s end.
Yoho reported for the Education Committee, asking the Trustees to include in the 2009 budget support for Robin Shrimplin’s education work at $20,000 per year, to include Shrimplin’s compensation and supplies. Also she wanted authority to solicit funds to pay for the program. Spiess moved, seconded by Morse. A general discussion ensued, resulting in Leuenberger moving, seconded by Bradley, to table the motion until his professional liability was protected. Motion passed.
Bradley reported for Hi Stockwell, chairperson of Preservation, indicating that the society’s letter supporting the preservation of the Sumner school was read before the city council. An outcome was the announcement that another governmental agency could be the recipient of the building. Also public auction would be delayed for 90 days. Stockwell is developing formal criteria for nominating sites and individuals for preservation awards for the May, 2009 meeting.
Wagnon reported on Landmark Historic Ritchie House, including the extensive education programming being done by Shrimplin, the continuing efforts of the capital campaign and the changes required by the engineering report on the scope of work at the Hale Ritchie House. Leuengerger asked about Bradley’s review of the various foundation grant requests and the status of the tax credits, whether any amendments were needed by the trustees.
Spiess as chairperson of nominations is taking suggestions for trustees for next year.
Scroggins announced that the next finance committee would meet at 8 Am, November 11 in the Holliday city building. The next trustee meeting would be November 18 at 4 PM at the regular place in the library. The annual meeting is set for December 7, 2-4 at the 6th Avenue Ballroom, 117 West 6th. Proposed speakers would be on the Sumner School and possible William Beteta with the visioning process.
Back to 2008 listing9-16-2008
Board of Trustees September 16, 2008
Meeting minutes
(Approved 10/21/08)
By Bill Wagnon
The meeting was called to order by president, Carlton Scroggins:
Attending: Carlton Scroggins, Jack Wisman, Kim Morse, Jeanne Mithen, Doug Wallace, Judge Jan Luenberger, Shaun Powers, Anne Spiess, Michael Bradley and Walt Hillmer (trustees) Committee chairpersons: Carol Yoho and Hi Stockwell;
Guest: David Fisher re: Burnett’s Mound.
Minutes were approved with corrections: Jack Wisman’s name was misspelled. Second page Tecumseh and Burnett’s were misspelled and one addition that there had been discussion about changing the meeting time.
The Treasurer’s report was submitted by treasurer, Shaun Powers.
Financials were passed out and presented by Shaun and he raised the following finance related items:
Change of bank:
Currently non Ritchie funds are held at the previous Columbian Bank. Ritchie funds have been held at Fidelity. The finance committee members have conducted a discussion by email and the recommendation is to move the accounts to consolidate. After discussion, including discussion about the propriety of having more than $100,000 in any one institution, it was moved by Anne and seconded by Kim that new accounts be set up as follows: Ritchie ‘savings’ account to Central National Bank (not to exceed $100,000) and all other accounts including the main operating accounts to Core First Bank and Trust (also not to exceed $100,000 total). Approved.Topeka Community Foundation funds:
Shaun informed the board that the Community Foundation is in the process of making the changes to our fund agreement which must go through their board. This is expected to be completed without problem in the near future. There was some discussion of the stock market volatility and Shaun reminded the board that we have no authority over the investment of the funds at the Topeka Community Foundation.Insurance:
Shaun is in the process of getting a second quote / recommendation from a different insurance company for our insurance needs as per recommendation of the Finance Committee.
Committee Reports:
Preservation Committee:
“Chairperson Hi Stockwell provided report of the preservation committee which was charged by the board to look into the ‘plight’ of Sumner School. The committee met and recommended: “Sumner school must be preserved. That the board empower the preservation committee to advocate for it’s preservation by seeking funds to develop a master preservation plan to pursue the highest compatible use of the building.” And to broaden the search for potential uses.
Stockwell also stated the recommendation of the preservation committee to have a questionnaire go to prospective council members to assess their attitudes toward historic preservation with the information to be made available to the public.
Sumner:
Discussion of alternatives – including the possibility of including a potential local developer in the process. Also discussion about politics about the issues around Brown v. Board and other groups potentially interested in the fate of Sumner
Jan suggested that there were two issues:
First issue is how to bolster SCHS position in preservation generally. How can we contribute and do whatever we can do to place the SCHS in a position to support and advocate for a variety of preservation efforts
Second issue is Sumner with particularity. What steps can the SCHS take to save Sumner in particular.
Jan stated that he believed that the SCHS is overdue in developing a plan to respond to people who come to us who want help in preservation efforts.
Jan made the motion to accept the committee report with the amendment that a plan of action be brought back before the board prior to implementation. Michael seconded. Approved.
Hi also announced that there will be an open State legislative committee meeting re: Dillon House which will take place in 545 North at Statehouse 1:30 tomorrow afternoon, September 17.
Communications committee:
Carol Yoho distributed a report and discussed the need for a newsletter including bylaws changes at least a month prior to the annual meeting on the 7th of December. She announced an October 6 deadline for the newsletter and provided a list of things she would need from the Board.
David Fisher was introduced by Jan who had invited him to attend and discuss his vision for an historic rehabilitation of Burnett’s mound. David passed around a photo showing an artist rendition of Burnett’s mound as it was prior to 1950. He is advocating the return of Burnett’s mound to its historical state – a prairie covered mound without vehicle access. The plan would be to eliminate roadways and all structures and trees on the mound, have an entry arch with historical information and a walking trail from that access point to the top of the mound which would provide a panoramic vista of the city. David has approached the Mayor and Parks department (the mound is a city park) and Water department with positive response. David has connections with the National Guard and Army Reserve and believes that they might be able to help with some of the work as part of their readiness training. He requested support for the project from the Shawnee County Historical Society.
Jan made the motion and Doug seconded that the Society support the suggestions for Burnett mound as articulated by David Fisher and that Carlton Scroggins, president, provide a letter of support on behalf of the Society.
Back to 2008 listingBy Bill Wagnon
Call to order by president Scroggins.
Participating Trustees: Michael Bradley, Walt Hillmer, Jan Leuenberger, Janet Loebel, Jeanne Mithen, Kim Morse, Shaun Powers, Carlton Scroggins, Anne Spiess, Douglas Wallace and Jack Wisman. Attending Christie Davis, Janine Joslin, Bill Wagnon and Carol Yoho.
The circulated minutes of July 15 were approved.
Treasurer and Finance Committee Reports:
Powers circulated a consolidated budget report, with year-to-month receipts of $55,012.27 and expenditures of $44,636.53. He pointed out that membership receipts are well below budgeted amounts and that donations to the capital campaign are below expectations. He submitted a report from the Finance Committee that the trustees adopt a set of fiscal operations guidelines, including the annual withdrawal of 3% from the Topeka Community Foundation donor advised account. A discussion of the agreement with the Foundation followed. Bradley moved, seconded by Morse, that the treasurer’s report and Finance Committee policy guidelines be adopted. Motion passed. Bradley moved, seconded by Spiess, that the finance committee prepare a new agreement with the Topeka Community Foundation to govern use of the funds in keeping the mission of the Society. Motion passed. Powers also report that the Finance Committee had reviewed existing policies with its insurance agent. Concerns were expressed with the policies.
Committee Reports:
Wagnon reported for the Landmark Preservation Ritchie House committee. In reviewing the site development he asked for authorization to pay Bartlet and West $1990 for a structural analysis of the Hale House, $3400 to pay for a privacy fence separating 1118 Madison from 1122 Madison, and $300 to pay for heritage programs. Bradley moved and Spiess seconded to pay for the engineering report including a donation to cove the program printing. Motion carried. Bradley moved and Spiess seconded to have the committee investigate the cost of materials and the feasibility of volunteers building the fence for final authorization in September. Discussion centered on the challenge of getting volunteers. Motion carried.
Yoho reported for the Education committee. She indicated that she had not been able to get a newsletter published due to computer malfunction. She showed the article on Gage Park in TK Magazine and noted that she and Jack Wisman would be supplying copy on area cemeteries for the next issue. She circulated a student account of the underground railroad and noted it would be posted on the society’s webpage. The video taped interview with the authors will be edited and published on UTube with a link to the Society’s web page.
Loebel noted that the board had approved the circulated bylaw revisions pending any changed by trustees. None were forthcoming, so the bylaws as approved stand ready for distribution to the membership for consideration at the annual meeting.
Guests:
Janine Joslin, Executive Director of the Kansas Preservation Alliance and Christy Davis, preservation consultant, passed out copies of the latest issue of the monthly publication of the National Trust for Historic Preservation, noting that the Sumner School was listed as one of 11 most endangered historical structures with listing with the National Trust. They noted that multiple uses for the Sumner school had been forthcoming and that their concern was at advocate for the building, not a particular development plan. They recommended that the Society write the City Council asking that wider distribution for proposals be undertaken to assure that the historical character of the building be preserved. Bradley moved, seconded by Spiess, to direct the Landmark Preservation Committee chaired by Hi Stockwell be charged with developing a response to encourage the authentic preservation of the Sumner school. Motion carried.
General Meeting Time Change
Scroggins opened discussion concerning a possible change of time and location for the general meetings. He stated that there had been several members who indicated that another time would be more accommodating to their schedules. It was decided that Scroggins would send around an email to solicit a possible new time for the general meeting.
Trustee Retreat
Scroggins opened discussion concerning a forthcoming retreat wherein the Trustees would meet with proponents of the Landmark Ritchie Preservation committee to explore joint development plans. The date was set for September 27, 2008 with the time and place to be determined.
Other business:
Wallace noted he would be hosting a table of Society publications for the Tecumseh Heritage Days, August 27. Leuenberger asked that David Fisher, Jr., be invited to discuss with the Trustees his interest in historical preservation of Burnett’s Mound and his grave.
Respectfully submitted, Bill Wagnon
Back to 2008 listingShawnee County Historical Society
Board of Trustees July 15, 2008
Meeting minutes
4-5:30 PM, TSCPL #202
by Bill Wagnon (Approved 8/19/08)
Call to order.
Participating Trusteees: Michael Bradley, Janet Loebel, Jeanne Mithen, Shaun Powers, Carlton Scroggins, Anne Spiess and Douglas Wallace. President Scroggins presiding. Bill Wagnon, Betty Bomar, Dale Anderson, Ralph Skoog, Rick Friedstrom, Pete Gierer and Daryl Nickel attending.
The circulated minutes of the June 17 meeting were amended to correct spellings of proper names and approved.
Powers distributed a new consolidated treasurer's report that combines accounts for the Society and the capital campaign for the Ritchie House. The first format reported assets and liabilities, the second compared budget against actual, and the final a funds account of revenues and expenses. In the future he will distribute these reports to trustees electronically so that members can be aware of the report prior to approval. Current assets exclusive of the Ritchie House property are $199,029.17.
He noted that the new consolidated bookkeeping will save approximately $900 in the annual cost for preparing the IRS 990 report. Spiess asked about whether the honorarium for Yoho, Wallace and Hellebert had been paid, which they have. Powers noted that he will produce a new set of financial policies for the consideration of the finance committee and trustees. Bradley moved to accept the report, seconded by Spiess, passed. The finance committee will meet next at 8 AM, August 12.
Committee Reports:
Bradley reported for the membership committee. The committee wants to acquire a laptop computer, printer, software (Gift Works) and a fire safe to keep both membership and financial records on. This equipment will cost about $1500 and assure that a portable capacity can be relied on to maintain and report on Society business. It will be housed with the Treasurer. Bradley moved, seconded by Spiess, adopted.
Wagnon reported for the Landmark Committee which had been distributed to Trustees electronically. The Capital Campaign Committee is making a full court press to distribute the remaining $116,000 in tax credits and conclude the campaign by years end. Education is working on completing the traveling trunk for schools and developing exhibits for the upcoming underground railroad commemoration. Wagnon asked that the Trustees authorize $250 to help pay for the picnic provided for participants in the event on July 26. Spiess moved, Loebel seconded, passed.
Pete Gierer of Tevis Architects and Daryl Nickel of Nickelodeon Restoration briefed the Trustees on development plans for the Hale Ritchie House to be used as an education center to support the heritage site. Gierer reviewed the sequence of improvements and Nickel explained the work to be done. The scope of work to make the facility fully useable both for education and social events will be approximately $400,000 including landscaping. Cost for making the lower level useable is estimated to be $95,000. Subsequent floors will be improved as funds are available.
Loebel presented the proposed revised bylaws for board consideration. Bradley moved, Spiess seconded, to adopt the proposed bylaws pending their circulation to all trustees and any corrections or additions by the August meeting. The approved bylaws will be distributed at the beginning of November in the call for the annual meeting to the membership.
Announcements: Beth Cooper with Ghost Busters will be testing the Ritchie House for paranormal phenomenon. Wagnon will be interviewed by Deb Goodrich on KMAJ-AM at 10 on July 24. Jim Lane biographer Robert Collins will interview Jim Lane Reenactor Tim Rues regarding Lane's career in Kansas at 2 PM, July 20 at the public library.
Back to 2008 listingShawnee County Historical Society
Board of Trustees June 17, 2008
Meeting minutes
4-5:30 PM, TSCPL #202
by Bill Wagnon (Approved 7/15/08)
Call to order.
Participating Trustees: Michael Bradley, Walt Hillmer, Jan Leuenberger, Susan Marchant, Shaun Powers, Carlton Scroggins, Anne Spiess, Douglas Wallace, Jack Wiseman. President Scroggins presiding. Bill Wagnon, Carol Yoho, Robin Shrimplin and Don Lambert, attending.
The minutes of the May 20 meeting were approved as distributed. Yoho again indicated she'd post the approved minutes on the web site if they were forwarded to her.
Powers distributed a treasurer's report and noted this would be the last report in this format. Henceforth a consolidated report of financial activities would be distributed for Trustee review. He also will draft a set of financial policies for the consideration of the Finance Committee. The treasurer's report was accepted.
Yoho distributed a printed report from the Education Committee. The committee members had met June 4 to set priorities to target Shawnee County residents on local history and historical preservation. The committee requests that the oral history fund be continued and earmarked for oral history projects as they emerge. The committee anticipates using the Hale Ritchie House when available for its base of operations.
Wagnon distributed a report from the Landmark Committee regarding developments of the Historic Ritchie House. The reported included a detailed schedule of improvements at the Hale Ritchie House and a contract with Nickelodeon Restoration for the services of Daryl Nickel as Construction Manager at $50/hr. There ensued an extensive discussion of the project and its impact on the Society. As a consequence of continuing questions, Bradley moved, seconded by Spiess, to approve the contract with Nickelodeon Restoration with the stipulation that Pete Gierer and Daryl Nickel explain to the Trustees what improvements will be undertaken under the contract. The motion passed. Bradley then moved, seconded by Spiess, to hold a trustee retreat as soon as possible in which the relationship between the Society and its Landmark project be thoroughly ventilated. Motion passed.
Wallace gave a publications report concerning options in printing costs for the pending bulletin on the Garlinghouse house plans business. Jeanne Mithen is working with Max Movsovitz ?? to layout the publication. There was a discussion concerning the number to be printed and the possible market for such a publication. Bradley moved, Spiess seconded, that $4500 be authorized for publication of the next bulletin and further consideration be given to distribution. Motion passed.
Don Lambert announced the performance by Durwood Ball of the University of New Mexico of Colonel Sumner at the Blind Tiger, June 25 followed by a bus tour of sites associated with Sumner's closing of the Topeka territorial government, July, 1856.
Yoho announced she was drafting an article on Gage Park for TK Magazine.
Back to 2008 listingShawnee County Historical Society
Board of Trustees May 20, 2008
Meeting minutes
4-5:30 PM, TSCPL #202
by Bill Wagnon (Approved June 17, 2008)
I. Call to order
Attending Trustees: Michael Bradley, Jan Leuenberger, Jeanne Mithen, Kim Morse, Shaun Powers, Carlton Scroggins, Doug Wallace, and Jack Wiseman. President Scroggins presiding. Bill Wagnon and Carol Yoho participating.
The minutes of the April 18, 2008 meeting were approved with the addition of Anne Spiess as a member of the Bylaws committee. Yoho asked that approved minutes be forwarded to her in an electronic form so that they can be posted on the Society’s website.
Powers made his report as treasurer. No report for the Ritchie House because of Wagnon’s computer malfunction.
Powers then reported for the finance committee. It offered a budget for 2008 based on past spending. During the discussion the amount budgeted for publications for 2008 would be $7,500. He noted that the line for membership included a $500 honorarium for Dianne Hellebert for maintaining the records. The line for newsletter included $500 award for Carol Yoho’s work in maintaining the website and publishing the newsletter. The budget also included allocating $1500 to the preservation committee from the Community Foundation restricted funds. With the changes in allocated funds to publish the 2008 Bulletin and a commitment of Wagnon to cut capital campaign costs and increase receipts, the treasurer’s report and budget were adopted on a voice vote. Morse moved, seconded by Bradley.
During the discussion of the budget a focused discussion of publications ensued. Wallace agreed to bring a report to the June meeting that included the number of members of record as of then, a number of proposed copies of the 2008 Bulletin to be published, and a cost estimate for publishing and distribution. He also agreed to have a report on a marketing plan for the Bulletin, including possible distribution points and digital distribution. The topic of the Bulletin will be on the LF Garlinghouse Housing Plans Catalog Company and edited by Max Movsovitz.
There was also discussion of the Oral History fund, the legacy of the efforts of Mike Printz to involve Topeka West High School students in historical research. Morse encouraged this to be revived and as a result the Education Committee will explore possibilities. Unless a viable program can be developed, Leuenberger suggested that the designated funds to reallocated to a more viable program.
Trustee Janet Lobel was unable to attend and present a report of the Bylaws Committee in person. Scroggins opened discussion of a review by the Bylaws made by attorney Steve Kearney. Items that should be given further consideration by the committee included: clarifying the Trustees responsibility to create categories of memberships; the powers and responsibilities of the annual meeting of the general membership to include electing a new class of Trustees, approving any changes in the bylaws, and establishing the membership dues for the coming year; changing the quorum for business at the annual meeting to allow for business to be conducted by a majority of those present and voting; requiring any action items for the general membership be distributed 30 days prior to the annual meeting; authorizing the Trustees to set the date of the annual meeting; discontinuing any term limits for officers. Scrogging will refer these suggestions to the committee for further action.
Yoho announced that pending visit of a descendant of Chief Abram Burnett, Gary Sulser Wis-Ki-Ge-Amatyuk, and passed along a request from the State Historical Society to join in a community program to celebrate his visit and bring public note the Burnett’s burial site, possibly endangered by development. Yoho will also lead an excursion to the grave site for interested Trustees.
Wagnon noted distribution of the Ritchie House Landmark Committee monthly report, which included work plans for improvements at the Hale Ritchie House and a contract for secretarial services to support the work of the capital campaign.
President Scroggins adjourned the meeting at 5:33.
Back to 2008 listingApril 15, 2008
4:00-5:30 P.M.
Topeka & Shawnee County Public Library, Room 202
Call to Order
In attendance: Shaun Powers, Treas; Michael Bradley, Vice President; Carlton Scroggins, President; Don Chubb, Jeanne Mithen, Jack Wisman, Anne Spiess (board members); Carol Yoho (Newsletter and Web Site); Bill Wagnon and Dale Anderson –(Ritchie House Committee); Cindy Cooper, guest;
Called with regrets: Kathryn Hosfelt, Kim Morse, Janet Loebel
Not present: Susan Merchant, Doug Wallace, Jan Leuenberger, Joe Pennington
Carlton welcomed the board members and guest Cindy Cooper.
Approval of Minutes
Michael is taking minutes today and Bill agreed to take minutes at the next couple of meetings in the absence of Kathryn who has had a change in job and is unavailable at this time during the regular meetings.
Corrections: None offered. Motion for approval of minutes: Don; Second: Jack; Approved.
Treasurers Report
Shaun Powers provided copies of the treasurer’s report showing income from memberships, no expenses and an ending balance. Additional account balances were given for Oral History Fund and Topeka Community Foundation – Preservation Endowment fund.
Ritchie Campaign Project report
Discussion of the declaration of the Ritchie committees plan to hire a secretary. Michael asked several questions. Bill provided in his report figures regarding the campaign including results and expenses.
Dale discussed the development of a plan for fundraising process including acknowledgement and stated the need for a paid secretary to do the process. Letters of request prepared / modified to be mailed with a packet which needs to be prepared. Send the letter / packet, have follow up then acknowledge gift with receipt & letter. Secretary also prepares the newsletter which is prepared in conjunction with Chris Keeshan and her staff to mail out monthly.
Comment by Don Chubb - We have a separation between the society and the Ritchie House Project. Praised Ritchie Project for their work and doing a fantastic Job without a whole lot of support. Implied that the board shouldn’t be criticizing.
Additional comments by Bill / Dale: ‘We are a unit which are trying to make this go. The committee of 11 people are committed to this and it is going to be a good visitation spot. Ritchie House Project has always considered the President of the Society to be a part of our Board.’
Michael expressed concern that the fundraising expenses in the 990 reports for the last 4 years showed two of those years where the expenses were what is considered excessive by national fundraising group.
Carlton stated that raising issues about expenses and income and decisions to hire were appropriate fiduciary obligations of board members.
Motion made by Don for acceptance of Ritchie House Report and Approval of the Treasurer’s report: Seconded by: Jack Passed
Discussion of Committees (Continued):
Membership Committee: Kathryn Hosfelt has agreed to accept the position of Committee Chairperson for Membership Committee;
Nominating Committee: Don Chubb
Preservation Committee: Doug Jones, Michael Bradley, Ann Spiess, Janet Loebel, Walt Hillmer, Hi Stockwell (Chair)
Program and Events and Public Relations Committee: Walt Hillmer (chair); Carol Yoho.
Publications Committee: Jeanne Mithen; Don Chubb; Doug Wallace (chair); Janet Loebel
Ritchie House Committee: Bill Wagnon (chair), Joe Pennington
Bylaws Committee: Janet Loebel(chair); Carlton Scroggins; Bill Wagnon
Education Committee: Carol Yoho (chair); Kim Morris; Jack Wiseman
Finance Committee: Shaun Powers (chair), Michael Bradley, Carlton Scroggins, Kathryn Hosfelt, Ann Spiess, Bill Wagnon.
Carlton asked for further input. Anne suggested that each of the committees can include members that are not on the board. Carol and Michael supported this. Carlton stated that he would be forwarding the committee list to the members of the board.
Committee reports:
Preservation Committee
Michael provided a copy of the report of the committee including 8 chosen for awards and a list of those considered.
There was a discussion of process.
ack asked that the Topeka Cemetery be added to the list of potentials to forward to next year’s committee. Jack serves on the Topeka Cemetery board and noted that there is a plan to establish a “Friends of Topeka Cemetery”
Whereas the process followed matched that of the past years in memory of the current and two most recent Society presidents, Don objected to the awards being given ‘by the Society instead of by the committee’.
To determine the sense of the group Michael Bradley made the motion that the awards be given to the 8. Seconded by Anne. A friendly amendment was offered by Don that seven be awarded if the fire station has received an award from the Society previously. Accepted by Anne and Michael.
Don provided an impassioned statement against the Friends of Bethany being included with a number of negative statements about the people on the committee and believing that it will ‘stroke’ a small number of people on the committee who are ‘awarding themselves’. Don wanted his objections included in the record and also his belief that the preservation awards should be presented by “the committee” not the Society and he stated his belief that when the vote was finally taken that there was not a quorum. Anne questioned that and reiterated the process of selection by the committee on behalf of the Society and all agreed to move on.
Motion was approved to award the 8 nominees (or 7 should the fire station already have been awarded)
Public Relations Committee
Bill mentioned that the Web site is an important medium and our guest mentioned that she uses it often. Thanks were expressed to Carol.
Kevin Dole TK Magazine has offered a monthly article from the society with picture to be included in the publication which is distributed bi-monthly. Michael suggested that the society accept the opportunity and focus for the next two or three issues on things associated with the Ritchie project. Bill and Carol will work together to submit something to them probably for the July / August edition.
Board Development Training Feedback
Carlton requested, due to time, that we skip the report on the board development session provided Society board members by Chris Keeshan and Associates. Will include next month.
Old/New Business
It was decided by consensus that the feedback form will be part of a newsletter in late May and also available online.
Adjourn
Hearing no further business Carlton declared the meeting adjourned.
TRUSTEES MEETING
MARCH 18, 2008
The Shawnee County Historical Society met in the Anton Room, Topeka & Shawnee County Public Library at 4:00 p.m., Tuesday, March 18, 2008. The following members were present: Carlton Scroggins, Michael Bradley, Jan Leuenberger, Doug Wallace, Janet Loebel, Kim Morse, Susan Marchant, Jeanne Mithen, Carol Yoho and Bill Wagnon. Carlton called the meeting to order at 4:10pm.
Carlton Scroggins moved, seconded by Kim Morse that the minutes of February 2008 be approved as distributed. The vote was unanimous in favor of the motion.
Discussion on Committees was held briefly. Jeanne Mithen requested to be added to the Publications Committee.
Michael gave the treasurers report for Shaun. Jan inquired about the Row House Fund Account. Michael provided an approx. amount.
Kim inquired as to how we used the Row House money. Bill Wagnon explained that the money was used to promote historic preservation, but that the interest could be used for other purposes. It was suggested that the Finance Committee would look into earmarking these funds so that there would be documentation as to how these funds were being used. Jan asked if there were any legal restrictions as to how these funds would be used. We resolved that we would have the Finance Committee look into this as well.
Kim inquired about the Oral History Fund, what was it, and how was it being used? Doug Wallace explained that this was a fund established 30 years ago By Mike Prince. Its purpose was for student research. This contribution was an annual allotment. It has not been used in 15 plus years and there is $1,500 set aside for this account. Carol Yoho suggested that we earmark this money to increase our annual contribution to History Day at Washburn.
Discussion was held regarding increasing SCHS contribution to History Day. Kim Morse handed out an expense account of History Day and urged the Society to increase its contribution from $500 to $750. Kim said that the total cost for the event this year was $2080 but the actual income so far was only $1,200. Kim explained that some of their cost included a “kickback” ot the State Historical Society. Carol Yoho asked “why the kick-back?” Kim replied that it was required. Michael suggested that Kim appeal to W.E.A. and Admissions for financial support as well. Michael also suggested that maybe we increase our funding only if Washburn agreed to match our donation. It was also suggested by Michael that maybe we have a SCHS “prize” or scholarship. After discussing this topic for several minutes it was suggested by Michael Bradley that we table any further decision on whether or not we increase our contribution, until after the Finance Committee sets a budget for the Society. Kim Morse moved that the finance report be accepted, Jan Leuenberger seconded. The vote was unanimous in favor of the motion.
Kim Morse gave a report on History Day. She explained that it was a success that involved more than 200 kids; Carlton (SCHS President) served as a judge & representative of SCSH. The theme this year was “Conflict & Compromise.” The students were Jr. High & Sr. High ages. This is a regional event, and Topeka has had National winners in the past. The category of competitions were; Papers, Posters, group projects, documentaries and websites.
Discussion was held regarding the By-laws revision. Janet Loebel asked that everyone review the changes that she has sent out and to email herself or Carlton as to any concerns or changes that they want to see. She requested that this be done by April 1st so that the By-laws can be approved in a timely fashion. Carol Yoho said that if anyone was interested in comparing the “new” and “old” By-laws they could view the “old” By-laws on our web page. Jan Leuenberger offered a list of possible attorneys that we might solicit to review the new By-laws for legal accuracy and compliance. The list was given to Janet.
Carol Yoho initiated a discussion of the SCHS website photo gallery presentation. The collection includes; Downtown buildings, historic houses, hospitals and schools all from her archives as well as those from Doug Wallace. Darrell Webb has agreed to add additional photos if needed. Carol asked that we think of other deserving properties to add to the archives. It was also suggested that we add documentation to the photos in the future so that we know “what,” “where” and “why” the buildings are significant.
Carlton initiated a discussion of the Post Office and Federal Courthouse Building at 4th & Kansas Ave. Dr. Saylor provided photos and documentation on the deterioration of this structure and urged the SCHS to submit support for funding to have this structure properly maintained. He also wants SCHS support on getting this building on the State Register of Historic Places. Kim Morse added that we should also consider adding the Buchanan building to the register and possibly consider holding our monthly meetings there.
Discussion of the survey was held. It was suggested that we “rank-order” the preferences and add examples. It was suggested that we get a timetable on the newsletter and send the survey out with the newsletter. Carol Yoho said that there really was no time table for the newsletter. Michael Bradley also suggested that we send out a questionnaire with asking for suggestions for preservation award nominations.
Discussion of the Topeka Visioning forums was brought up, and suggestions were made that we have some representation at these meetings.
There being no further business to come before the Society, the meeting was adjourned at 5:30pm.
The next meeting is scheduled for April 15, 2008.
Respectfully submitted, Carlton Scroggins, President
Back to 2008 listingThe Shawnee County Historical Society met in the Anton Room, Topeka & Shawnee County Public Library at 4:00 p.m., Tuesday, February 19, 2008. The following members were present: Carlton Scroggins, Anne Spiess, Michael Bradley, Shaun Powers, Kathryn Hosfelt, Judge Leuenberger, Doug Wallace, Jack Wisman, Janet Loebel, Susan Marchant, Don Chubb, Carol Yoho, Bill Wagnon, Dale Anderson and Walt Hillmer. Carlton called the meeting to order.
Corrections were made to the minutes of the January 15, 2008 meeting - correct spelling of Anne Spiess and Shaun Powers name. Also needed to let the records reflect that a report by the Ritchie House Committee was submitted.
Don Chubb moved to accept the minutes with corrections, seconded by Michael Bradley. The vote was unanimous in favor of the motion.
Shaun Powers presented the Treasurer's Report. Bill Wagnon distributed a report on the Ritchie House. Michael Bradley moved to accept these reports. Don Chubb seconded. The vote was unanimous in favor of the motion.
Carlton explained the meeting of the Finance committee. Carlton advised of the discussions with Diana Hiliburt as to compensating her for tasks she does for the Society. It was discussed that it was not a good idea at this time to try to compensate Diana on a regular basis. The idea of an honorarium was discussed. Michael Bradley made a motion to have the Finance Committee formulate an amount to bestow to Diana and then vote on this amount at the next meeting. Anne Spiess seconded this. The vote was unanimous in favor of the motion.
Shaun Powers advised the board of the change in signatures on the bank accounts. The Finance Committee will look into doing more of the banking electronically. Judge Leuenberger advised he feels we need to research the cost of doing an annual audit. Shaun will check on this.
Discussion was held about what committees the society presently has. Carlton will check on this and email everyone this information. SCHS's By Laws need to be updated. Ideas for possible Pro Bono assistance were discussed. The work done previously by Bryce Benedict on revising the By Laws was discussed. Janet Loebel volunteered to check into the status of this information. Michael Bradley will contact Rich Hayes about possibility of his assistance.
Carlton drafted an Evaluation Survey with Janet's assistance. This was reviewed and the pros/cons were discussed. Michael suggested doing a random phone survey. It was decided to postpone the retreat until we have more information from our members from the survey.
A flyer was sent out concerning the Preservation Awards, wich are given out in early May.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for March 18, 2008.
Respectfully submitted, Kathryn Hosfelt, Secretary
Back to 2008 listingThe Shawnee County Historical Society met in the Anton Room, Topeka & Shawnee County Public Library at 4:00 p.m., Tuesday, January 15, 2008. The following members were present: Carlton Scroggins, Anne Spiess, Michael Bradley, Shaun Powers, Kathryn Hosfelt, Matt Tomlinson, Judge Leuenberger, Doug Wallace, Jack Wisman, Janet Loebel, Kim Morse, Susan Marchant, Jeanne Mithen, Don Chubb, Matt Tomlinson, Betty Bomar, Carol Yoho and Dale Anderson. Carlton called the meeting to order. Introductions of all present were made.
Carlton Scroggins moved, seconded by Jack Wisman that the minutes of November 20, 2007 be approved as distributed. The vote was unanimous in favor of the motion.
Discussion was held regarding having a formal orientation at a future date. Anne recommended picking a date in February to go over the future of the SCHS. Anne reviewed the positions on the board: President: Carlton Scroggins; Past President: Anne Spies: Vice President: Michael Bradley; Treasurer: Shaun Power and Secretary: Kathryn Hosfelt. Plans are being made to bring Dianna Hillebert on, on a contractual basis, as a paid part-time employee. Sean will oversee Dianna's work.
Discussion was held regarding the meeting times. A show of hands was made to determine if a later time was better for members. It was determined that the present meeting time of 4:00 p.m. - 5:30 p.m. is best for the majority of the board members and thus the meeting time will remain the same. Anne advised that she has booked the Anton Room for the 3rd Tuesday of the next five months. Those dates are 2/19, 3/18, 4/15, 5/20 and 6/17/08.
Discussion was held as to scheduling a retreat for the SCHS board members. Don Chubb expressed he does not feel a retreat would be beneficial. Anne said last year's retreat got people thinking about what the Society has done and what we need to do. It was decided to schedule the retreat in March. The morning of March 8, 2008 was suggested as the date for the retreat.
Jan Leuenberger suggested the board is in need of a legal advisor. He suggest finding someone to serve in this capacity for pro bono. Issues the advisor would help with are the employment of a secretary, review of the by laws, indemnification and insurance. Jan has a couple of people in mind for this position. Jan will email these names to Carlton.
Discussion was held concerning combining finances for the Ritchie House Project with the SCHS. Don Chubb advised he does not feel this should be done. Anne recommended we make attendance to the March retreat available to the Ritchie House Project members.
Matt Tomlinson presented the Treasurer's Report. Michael Bradley moved, seconded by Don Chubb that the Treasurer’s Report be accepted. (A copy was attached toTrustees with these minutes.) The vote was unanimous in favor of the motion.
Matt advised that the Membership Committee sends out a notice to renew. The society usually has about 300 members. We need to work on sending out a reminder to renew membership. Inquiry was made if the society still honors Life Memberships. Matt confirmed they do. He said we need to remind those with Life Membership that they can make a donation to the society.
Carol Yoho informed the board of her assistance to the television channel HGTV concerning a piece they filmed at The Woodward. She has also helped with the History of Old Ironsides. Carol suggested each of us submit an article for the newsletter. These can be emailed to Carol at Cyoho@cox.net.
Discussion was held concerning the need to get every members email address so we can send out notices by email This would lower mailing costs. We are currently getting email addresses on the renewal membership forms. Susan will check into whether the Library could be the host of a database of these addresses.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for February 19, 2008.
Respectfully submitted, Kathryn Hosfelt, Secretary
Back to 2008 listing| 11-11-2007 10-16-2007 9-18-2007 8-21-2007 7-17-2007 6-26-2007 |
5-15-2007 4-17-2007 3-20-2007 2-20-2007 1-16-2007 |
11-11-07
Trustees meeting, TSCPL November 11, 2007
Trustees attending: Wagnon, Spiess, Scroggins, Tomlinson, Wiseman, Leuenberg.
Adopted minutes of the October 16 meeting. Adopted the treasurer's report. Discussed proposal for Dianna Hellebert to assume duties as bookkeeper and membership clerk for the coming year. Tomlinson and Hellebert will develop a memorandum of understanding outlining her consulting duties for the consideration of the Trustees. Leuenberg suggested that someone familiar with employment law be consulted to protect any consulting status for Hellebert.
Invitations to the annual meeting for December 2 were mailed. Harriet McNish and Douglas Wallace will be the special speakers at the meeting to cover Westboro. The meeting will be held at the Thompson Alumni Center at Washburn. Residents of Westboro were notified of the meeting via email. Spiess asked that committee annual reports be given to her by November 28. She indicated that the slate of trustees is as yet incomplete, but expects to have a full slate for election at the annual meeting.
Then I left…..
Back to 2007 listing10-16-2007
(Accepted 11-11-07)
Shawnee County Historical Society met in the Anton Room, Topeka & Shawnee County Public Library at 4:00 p.m., Tuesday, October 16, 2007. The following members were present: Anne Spiess, Betty Bomar, Matt Tomlinson, Don Chubb, Dorothy Hill, Doug Jones, Judge Leuenberger, Carlton Scroggins, Bill Wagnon, Doug Wallace, Jack Wisman and Carol Yoho.
Doug Jones moved, seconded by Jack Wisman, that the minutes of the September 18, 2007 minutes be approved as distributed. The vote was unanimous in favor of the motion.
Chris Keeshan was present to speak to the combining of the Society budget and the budget of the Ritchie House Campaign. She stated that the Ritchie Campaign was making big strides and that 50% of the money received is from entities outside of Shawnee County. Chris related that we must maintain a separate campaign account due to the tax credits. We must have a clean process. The budget process can be separate but maintained under the Society umbrella.
Chris further advised that the Ritchie campaign is for $1 million for the project, $200,000 as an endowment.
Chris Meinhardt presented a proposed Resolution for the nomination of Constitution Hall to the National Register of Historic Places. After careful consideration and discussion, the following motion was made.
Bill Wagnon moved, seconded by Don Chubb, that a letter be forwarded endorsing the recommendation for the nomination of Constitution Hall-Topeka to the National Register of Historic Places. The vote was in favor of the motion.
Bill Wagnon moved, seconded by Judge Leuenberger, that $500 be forward to Washburn University for the annual Kansas History Day Event. The vote was in favor of the motion.
Doug Jones moved, seconded by Don Chubb, that $100 be forwarded to National Heritage for the meeting of Freedoms Frontier at the Great Overland Station. The vote was in favor of the motion.
Matt presented the Treasurers report, which shows a balance in the principal checking account of $18,343.60. Matt related that as a result of our insurance review and subsequent board vote, a million dollar Officers and Directors Policy has been purchased.
Betty Bomar moved, seconded by Doug Jones that the Treasurers Report be accepted. (A copy is attached to these minutes.) The vote was unanimous in favor of the motion.
Doug Wallace passed around a copy of the Bulletin, which he stated would be mailed out next week. There will be 295 mailed out and they will be sold for $25.00 a piece.
Carol Yoho was complimented on the October newsletter.
Anne Spiess reported that the Annual Meeting would be held on December 2, 2007, between the hours of 2 - 4 p.m., at Bradbury Thompson Alumni Center on the campus of Washburn University. The program will be on the Westboro Neighborhood.
Doug Jones submitted a mock-up of a 2008 calendar, which includes pictures of registered historic places in Shawnee County. He asked if the Society would be interested in purchasing the calendars at $10.00 a piece for their 2007 membership gift. He indicated the proceeds would go to Friends of Bethany Place, Inc.
Several board members voiced opposition to the proposal because of who received the proceeds so the proposal did not get any further consideration.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for November 20, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Anton Room, Topeka-Shawnee County Public Library at 4:00 p.m. Tuesday, September 18, 2007. The following members were present: Anne Spiess, Betty Bomar, Bryce Benedict, Don Chubb, Dorothy Hill, Doug Jones, Carlton Scroggins, Doug Wallace, Jack Wisman and Carol Yoho.
Doug Jones moved, seconded by Don Chubb, that the minutes of the August 21, 2007 meeting be approved as distributed. The vote was unanimous in favor of the motion.
There was no treasurer’s report.
Bill Wagnon submitted a written report that Anne Spiess provided to board members. In the report it was relayed that there will be an open house each Saturday in October at the John Ritchie house from 10:00 a.m. to 2:00 p.m. Bill further advised in the report that he has talked with Ed Sheele of Abilene who is the exhibits consultant discussing the creation of an outside exhibit that would portray the history of Topeka for visitors. Bill is proposing to make a request of the Rotary Foundation to assist in underwriting these exhibits.
Dorothy Hill related that she had been unable to contact Dianna Hillebert relating to the Society’s membership list. She did report that there were approximately 240 members.
Doug Wallace reported that the final draft of the Bulletin is at the printers. He again requested an update as to the number of bulletins that should be printed.
Betty Bomar moved, seconded by Doug Jones, that 400 bulletins be printed. The vote was in favor of the motion with Bryce Benedict voting “no”.
Doug Jones reported that the Preservation Committee has met twice; they are identifying at-risk establishments and developing information regarding the history of the establishments. The Dillon House is one facility they are investigating at this time based on information that Bill Wagnon received that the house was possibly slated for demolition.
The Preservation Committee is to prepare criteria so entities may apply to the Society for grants that assist preservation efforts in Shawnee County. The grants would be funded using the interest from the monies the Society has deposited with the Community Foundation. The criteria will be presented for approval at the October board meeting of the Society.
Doug also requested names of possible candidates for SCHS Board positions.
Carol Yoho reported that there would be a newsletter out in October.
Anne Spiess appointed a committee comprised of Doug Jones, Betty Paxson, Dorothy Hill and Betty Bomar to meet to make arrangement for the Annual Meeting to be held on Sunday, December 2, 2007.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for October 16, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Anton room, Topeka-Shawnee County Public Library at 4:00 p.m., Tuesday, August 21, 2007. The following members were present: Anne Spiess, Betty Bomar, Dorothy Hill, Doug Jones, Judge Leuenberger, Carlton Scroggins, Matt Tomlinson, Bill Wagnon, Jack Wisman and Carol Yoho.
Doug Jones moved, seconded by Bill Wagnon, that the minutes of the July 17, 2007, meeting be approved as distributed. The vote was unanimous in favor of the motion.
Doug Jones moved, seconded by Bill Wagnon, that the Treasurer’s report, showing a cash balance of $18,851.60 be approved as distributed. The vote was unanimous in favor of the motion. (A copy of the report is filed with these minutes.)
Matt Tomlinson submitted a letter from Robert E. Dunn, Jr., of The R.E. Dunn Agency, Inc. relating to the insurance coverage the Society presently has in place: General Liability and Workers Compensation. Mr. Dunn recommends that the Society purchase a Directors & Officers Policy to cover exposure, which provides protection in defending groundless lawsuits and/or other decisions the Society makes in which others may disagree. (A copy of the letter is attached to these minutes and thereby made a part hereof.)
Judge Leuenberger moved, seconded by Doug Jones, that the Society purchase a Directors & Officers Policy with a $1,000 deductible at a price of $958.00 per year. The vote was unanimous in favor of the motion.
Bill Wagnon submitted a proposed unified budget for the Society for years from present to 2009. The proposed budget establishes categories of income and expense that reflect the mission of the Society: Publications, Preservation, Education, Administration, Facilities and Capital Improvements. After considerable discussion, the Board delayed any action until further review of the proposed budget at the next board meeting.
Additionally, Jack Wisman requested that Chris Keeshan be asked to attend our next meeting to inform the Board about the Ritchie Capital Campaign and the impact of any budgetary changes upon it.
Bill Wagnon suggested that he and Matt Tomlinson research the hiring of a bookkeeper to maintain the books. They will report back as to their findings at the next meeting. Matt responded that he would be willing to meet with Bill to do this research, but he felt that members of the Society could fill this need and that perhaps we should look within the Society for volunteers.
Doug Jones reported that the Preservation Committee met and they were concerned whether the Society would be willing to take a stand on certain projects. Doug further reported that the Bethany Place Project would be coming before the City Council at its meeting on
August 28. Doug reported that the Kansas State Historic Preservation Office (SHPO) submitted a letter addressed to Tim Paris, dated May 8, 2007, in which they disapproved the parking lot proposal submitted by Grace Cathedral and the Episcopal Diocese. The Landmark Commission disapproved the parking lot proposal as well, as did a couple of NIA’s and the Turnaround Team.
Anne informed board members that she received an e-mail from Don Chubb indicating his opposition to any action taken by the board against the proposed parking lot.
Betty Bomar moved, seconded by Doug Jones, that the Society submit a letter to the Topeka City Council endorsing the recommendations of the State Historic Preservation Office. The vote was in favor of the motion with Matt Tomlinson voting no.
There being no further business to come before the Board, the meeting was adjourned.
The next meeting is scheduled for September 18, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Anton room, Topeka-Shawnee County Public Library at 4:00 p.m., Tuesday, July 17, 2007. The following members were present: Anne Spiess, Betty Bomar, Bryce Benedict, Don Chubb, Dorothy Hill, Doug Jones, Judge Leuenberger, Carlton Scroggins, Matt Tomlinson, Bill Wagnon, Doug Wallace, Jack Wisman and Carol Yoho.
Doug Jones moved, seconded by Don Chubb that the minutes be approved with the following corrections. Page one, last paragraph, 2nd line following the word “relating” insert the word “to”; Page 2, first paragraph, line 1, strike the word “disfranchised”; Paragraph 2, third line, strike the word “be”; and the last Paragraph, last line, strike the word “It”. The vote was unanimous in favor of the motion.
Betty Bomar moved, seconded by Bill Wagnon, that the Treasurers report, showing a cash balance of $19,071.10 be approved as distributed. The vote was unanimous in favor of the motion. (A copy of the report is filed with these minutes.)
Bill Wagnon reported that the Ritchie House Project had received $150,000 Community Service Tax Credits from the Kansas Department of Commerce. We are awaiting confirmation from the Cox Communications office in Wichita of a $100,000 named contribution. There have been several other $1,000 contributions. Bill further related he is attending a meeting in Nebraska City on Friday relating to the Lane Trail and Underground Railroad. Carol Yoho is posting on the web page information relating to the memorial service for Bob Hollie on September 8th.
Doug Wallace reported that he has the first draft of the publication, which is 142 pages plus 60 or more illustrations.
Betty Bomar moved, seconded by Don Chubb, that 500 copies be published. The vote was in favor of the motion.
Doug Jones moved, seconded by Don Chubb, that a Communication/Education ad- hoc committee be established. The vote was unanimous in favor of the motion. Carol Yoho is chairman of the Committee, which is established for the purpose of preparing the newsletter.
Doug Jones reported that the Preservation Committee is meeting on July 24, 2007, from 5-6:30 p.m. in a room on the second floor in the Topeka-Shawnee County Public Library. Any- one interested is welcome to attend. He related that the Tower Coalition is meeting with Wendell Snodgrass representing St. Francis within the next couple of weeks. There are a number of proposals and hopefully there will be a conclusion reached which is amicable to all. St. Francis is open to all proposals which are “revenue producing”.
Don Chubb related that Jennie Chinn, Executive Director of the Kansas State Historical Society, will be meeting with all interested parties and the Planning Commission on the site of Bethany Place to attempt to an agreement all parties can agree to. Some members from the Society will be participating in this discussion.
Judge Leuenberger raised the question of the members of the Board of the Society voting on a question via e-mail, when all sides of an issue have not been thoroughly discussed. He is of the opinion the Society should take issues up at monthly meetings.
Anne Spiess related that a meeting on the Sumner School Building was held recently at the City of Topeka offices. The meeting brought together historic preservation experts to discuss the rehabilitation options for the school. She also related the school has the highest federal historic designation a building can receive. SCHS will continue to monitor the progress.
There being no further business to come before the Committee, the meeting is adjourned.
The next meeting is scheduled for August 21, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Menninger Room, Topeka-Shawnee County Public Library at 4:00 p.m., Tuesday, June 26, 2007. The following members were present: Anne Spiess, Betty Bomar, Bryce Benedict, Don Chubb, Dorothy Hill, Doug Jones, Judge Leuenberger, Carlton Scroggins, Matt Tomlinson, Bill Wagnon, Jack Wisman and Carol Yoho.
Bill Wagnon moved, seconded by Doug Jones, that the Minutes of the May 15th meeting be approved as circulated. The vote was unanimous in favor of the motion.
Bill Wagnon moved, seconded by Betty Bomar, that the Treasurer’s report, showing a cash balance of $18,593.57, be approved as distributed. The vote was unanimous in favor of the motion. (A copy of the report is filed with the minutes)
Matt reported that the total Cash Assets exceed $100,000, primarily due to the Topeka Community Foundation Account. It was further reported that Anne, Matt and Bill would set up a meeting with Bob Dunn to review the Society’s insurance policies.
Bill Wagnon submitted a financial report for the Ritchie Home and Learning Center project. (A copy is filed with these minutes).
Bill Wagnon suggested that the Ritchie House Campaign consolidate all its financial resources with Fidelity State Bank.
Bill Wagnon moved, seconded by Bryce Benedict that Fidelity State Bank and Trust Company is designated as a depository for the funds of the Historic Ritchie House project of the Shawnee County Historical Society which may be withdrawn on checks, any two for the following named individuals may sign: Matthew Tomlinson, Douglas Jones, Richard Friedstrom and/or William O. Wagnon. The vote was unanimous in favor of the motion.
A letter was sent by Jennie Chinn, Executive Director of the Kansas State Historical Society, to clarify remarks made at the May SCHS Board meeting regarding the recent state preservation law review of Bethany Place by the State Historic Preservation Officer (SHPO). The letter clarified that SHPO stands behind their review of Bethany Place as it does all their reviews.
The Committee also reviewed a letter from Larry Tenopir and e-mail from Barbara Quaney relating to the lack of involvement in preserving historic structures in Shawnee County. The correspondence specifically felt there was no evidence of activist involvement by the Society in relation to the number of attacks on local historic structures. Menninger/Security Benefit Tower Building, Bethany Place and Sumner School were particularly identified as structures that require a voice from SCHS for local preservation.
There was discussion that the membership felt that the majority of the Society’s efforts were geared toward the Ritchie Project and that the Society was doing very little to excite the membership. The basis for this feeling is: there have been no publications, two newsletters in 2007, nor any activities other than the Historical Preservation event. Why should a person want to join the Society?
The Committee discussed the criticism at length. It was determined the Preservation Committee, chaired by Doug Jones, should be expanded and meet on a more regular basis. That there are a number of structures that should be preserved, and that the Society should undertake a more involved role. To this end, Doug, Bryce and Anne and any other persons will attend the next meetings and make contact with the Tower Coalition and the group supporting the preservation of Bethany Place. If scheduled, the Tower Coalition meets Tuesdays at 6:30 p.m. at the Break Room Restaurant on Kansas Avenue. Doug and Anne will notify the Board by e-mail of the next meeting of these groups so others may attend.
It was also determined by the Board that an Education Committee should be established. The purpose of the Committee will be to help with historical education efforts and communication to the membership and community. Specifically, the Committee will start overseeing the publication of a newsletter for the Society. Anne stated for the record this new Committee would not overlap the duties of the existing Publications Committee that oversees the annual publication published by SCHS. Carol Yoho volunteered to obtain members to serve on the committee.
There being no further business to come before the Committee, the meeting adjourned.
The next meeting is scheduled for July 17, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Menninger Room, Topeka- Shawnee County Public Library at 4:00 p.m., Tuesday, May 15, 2007. The following members were present: Anne Spiess, Betty Bomar, Bryce Benedict, Don Chubb, Dorothy Hill, Doug Jones, Judge Leuenberger, Carlton Scroggins, Matt Tomlinson, Bill Wagnon, Doug Wallace, Jack Wisman and Carol Yoho.
Doug Jones moved, seconded by Bill Wagnon, that the Minutes be approved as corrected. The vote was unanimous in favor of the motion.
Bill Wagnon moved, seconded by Betty Bomar, that the Treasurer’s report, showing a cash balance of $16,572.61 be approved as distributed. The vote was unanimous in favor of the motion.
Matt reported that he had gone to Bill Neiswanger’s office and picked up the insurance policies. Anne Spiess related that the Society is not large enough to qualify for a review.
Betty Bomar moved, seconded by Bill Wagnon, that Anne, Matt and Bill sit down with Bob Dunn and review the policies to determine that the Society is insured at the appropriate levels. The vote was unanimous in favor of the motion.
The Committee reflected on the May 6th Historic Preservation Awards event, which was a success. Doug Wallace announced the May 21st and 22nd Historic Preservation events to be held at the Topeka-Shawnee County Public Library.
Bill Wagnon reported that the May 5th clean up at the Ritchie property was successful. He submitted a treasurer’s report showing a bank balance of $9,000. There had been 150 visitors during April, attending the open house that Robin Shrimplin held on each Saturday between 10:00 a.m. and 2:00 p.m. Bill further reported that the retaining wall was finished, and the due to the death of Margaret Maxwell, a descendant of John Ritchie, he had received a set of German White China to display in the Ritchie House.
Doug Jones related that the Bethany Diocese had submitted a request for a proposed parking lot to be constructed south of Grace Cathedral and parallel to Polk Street on the grounds of Bethany Place at 833-835 Polk in Topeka, Kansas. The concern was that the proposed parking lot would destroy approximately 14-16 Cedar Trees, is within 500 yards of Historic Topeka High School and would destroy the present green space. The Kansas State Historical Society related that the proposed project will encroach upon, damage or destroy the Bethany Place site. The construction of the proposed new parking lot appears to require the demolition of several historic trees that characterize the property and the construction of the parking lot drastically changes the relationship between the two historic buildings on the site with the public street of Polk.
Don Chubb related that there was a need for 40 additional parking spaces for the convenience of handicapped persons.
The Committee discussed at length whether the Society should get actively involved in the discussion when and if the matter comes before the Planning Commission and the City Council. After much discussion, there was not a consensus. At this time, the matter has yet to come before the Planning Commission, as SHPO recommends redesigning the project to take advantage of the City’s right of way by designing parking stalls directly adjacent to the street at Polk and possibly 8th Street if needed.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for June 19, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Menninger Room, Topeka & Shawnee County Public Library at 4:00 p.m., Tuesday, April 17, 2007. The following members were present: Anne Spiess, Betty Paxson, Betty Bomar, Bryce Benedict, Don Chubb, Dorothy Hill, Judge Leuenberger, Carlton Scroggins, Bill Wagnon, Doug Wallace and Carol Yoho.
Betty Paxson move, seconded by Don Chubb, that the Minutes of the February 20, 2007 Executive Board Meeting and the March 20, 2007 Trustee’s meeting be approved. The vote was unanimous in favor of the motion.
The Treasurer’s report was submitted showing a total of $15,590.66 in the principal checking account and total cash assets of $94,700.09. Matt, via his written report, also indicated that as a result of the address corrections and dues received, we have had some 400 status and name changes to our list. These charges have all been posted and the automated system is able to send mailing lists to our mailer for exactly the group we wish to reach.
Bill Wagnon moved, seconded by Betty Bomar, that the Treasurer’s Report be accepted. The vote was unanimous in favor of the motion.
Betty Bomar reported that Matt Tomlinson had taken the Society information to Bryan Florea, the accountant, to prepare the 2006 Tax Return, which must be mailed by May 15, 2007. Bill Wagnon will take the Ritchie report to him next week.
Anne Spiess related that the Historic Preservation Committee had submitted the following to receive Historic Preservation awards at the event on May 6th, at Grace Cathedral:
Grace Cathedral, Santa Fe Place, Beth Fager, Sarah McNeive, Eldon Sloan and Doug Wallace.
Doug Wallace reported that the Bulletin will be publish and ready for distribution, prior to June 20th. The 2007 Bulletin is being prepared by Max Movsoitz, and is on the Garlinghouse Company. Mr. Movsoitz is to be invited to our May 15th Board meeting.
Bill Wagnon submitted a financial report on the Ritchie Steering Committee. There is a negative balance shown, but pledges have been made to cover the expenditures. He explained that Daryl has repaired the retaining wall and has built a berm. A cleanup Saturday is to take place May 5th. Robin Shrimplin is holding open houses on Saturday during the month of April between 10 a.m. and 2 p.m.
The Committee discussed broadening the Preservation Committee’s directive to include technical and legal information relative to “how to preserve a building”.
Bill and Joan Wagnon are reviewing the SCHS Bylaws, with special attention with defining: “Articles of Purpose” and other necessary revisions.
There being no further business to come before the Society, the meeting was adjourned.
The next meeting is scheduled for May 15, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe meeting convened promptly at 4:00 p.m.; present were: Anne Spiess, Carlton Scroggins, Doug Jones, Jack Wisman, Don Chubb, Bryce Benedict, Matt Tomlinson, Carol Yoho, Bill Wagnon, Dorothy Hill, Jan Leuenberger, Walt Hillmer
The Secretary being absent, Anne Spiess shanghai’d Bryce Benedict into taking the minutes of the meeting.
No minutes of the previous meeting were available for review.
Matt Tomlinson presented a financial report; a motion was made and approved to accept the Treasurer’s report. Questions were raised as to the degree to which the officers of the Society by law may be exempt from personal liability, and whether there is a need to procure insurance. A motion was made and approved to defer action and that the President will investigate the matter further.
Doug Jones provided a recruitment update. He is endeavoring to obtain acquiescence by Paige Dickinson to become a Trustee, and should she not be interested he has contacted one other recruit.
It was announced that Dennis Vasquez has had to resign as a Trustee, and that Linda Rosenblum is willing to continue as Trustee, but that Federal employment rules may not allow her to be a voting member.
A question arose as to the mechanics of getting Society members to vote on any new Trustee (bylaws currently require this to be held at the annual meeting.) It was discussed that this vote may be effected by holding a special meeting with notice being given in the newsletter.
Historic preservation awards will be presented on May 6 at Grace Cathedral.
Several nominees to receive historic preservation awards were suggested: Grace Cathedral, Eldon Sloan, Mark Burenheide, Doug Wallace, Greg Fox, Warren Taylor, Beth Fager, Sara McNieve (posthumous), Topeka Cemetery, Hejtmanek Building, Memorial Hospital, Walt Hillmer, and the Sons of Union Veterans.
Doug Jones gave an update on the 2006 Bulletin. Doug Wallace is still waiting on the contribution from Constitution Hall; supposedly the final revisions on this contribution are being completed. Anne Spiess stated she had advised Doug Wallace the Bulletin needed to be finished for the May 6 event. In addition to the 2006 Bulletin another one needs to be ready for the December 2007 annual meeting. Don Chubb advised he would assist in the preparation of this, and suggested it could be a “best of” edition reprinting superior articles from previous bulletins.
Bill Ritchie gave a report from the Historic Ritchie House committee. Work on the retaining wall at the Hale Ritchie house has resumed, and the dirt excavated from the foundation has been moved to form a noise-dampening berm near the highway. Fund raising efforts continue with the breakfasts at the Heritage House where a group views the promotional video. Hortense Oldfather has pledged $25,000.00, and the Ritchie family from Wichita has pledged $10,000.00. Tax credits are being applied for. Robin Shrimplin continues with her educational programs—on April 3 she will sponsor a bus of schoolchildren, and a garden club, which may provide volunteer landscaping. Also Robin will host open houses in April, and on May 21 there will be an event honoring veterans. An intern from Washburn is finishing an application for Underground Railroad commemoration funds. Finally, the Hale house will be nominated for Topeka landmark status.
Doug Jones reported on his fund raising visit to the Mabee family in Tulsa. While the Mabee folks were interested, their concern was that we had insufficient matching funds.
The issues raised at the Board retreat were discussed. It was generally felt that Trustees meeting only four times a year was insufficient for Trustees to be informed and involved, and that the executive committee was doing the actual work of the Society. Monthly Trustee meetings were suggested. There was also expressed the concern that committees have become moribund. There was a discussion of whether the bylaws mandate quarterly meetings, or whether this was only the minimum number; i.e. the bylaws don’t prohibit monthly meetings. There was a discussion as to whether the bylaws would allow the President to call special meetings for the purpose of holding monthly Trustee meetings, and whether doing so would require written notice to all Society members or only Board members. There was also a discussion as to whether the Trustee meetings should be moved to a different time. Bill and Joan Wagnon will work on proposed changes to the bylaws to be voted on at the annual meeting.
A suggestion was made that the Society not providing sufficient service to the community, and one service suggested that the Society could provide was the dissemination of information on preservation laws and tax credits.
It was suggested that a better effort be made to select a slate of Trustee candidates well in advance of the annual meeting.
There was a discussion of what committees are in existence, both standing and ad hoc, and that these need more members instead sometimes of being one person operations.
It was suggested that fundraising needs to be improved; prior events were not profitable.
Anne Spiess stated she will send out the newsletter, and the Trustees will meet monthly. The next meeting will be on April 17, at this same location, at 4:00 p.m.
A motion to adjourn was made and passed. The meeting adjourned at 5:35 p.m.
Respectfully Submitted, Bryce Benedict, Acting Secretary
The Shawnee County Historical Society met in the Menninger Room, Topeka-Shawnee County Public Library at 4:00 p.m., Tuesday, February 20, 2007. The following members were present: Betty Bomar, Doug Jones, Chris Meinhardt, Betty Paxson, Anne Spiess, Matt Tomlinson, Bill Wagnon, Doug Wallace and Carol Yoho.
The meeting was called to order by Anne Spiess, who replaced Linda Rosenblum as President. Anne named Betty Paxson as her new Vice-President.
Bill Wagnon moved, seconded by Betty Paxson, that the minutes of the January 16, 2007, meeting be approved as circulated, and that the Minutes of the Trustees Retreat of February 10, 2007, be approved. The motion was unanimous in favor of the motion.
Matt Tomlinson, Treasurer, submitted his report showing a balance in th principal checking account of $12,975.61. A copy of the report is attached to these minutes and by reference herein, are made a part hereof. Anne Spiess reported that in talking with the Insurance Department and a corporation attorney in the office of the Secretary of State, it was determined that there is legislation which provides that officers and directors of not-for-profit organizations do not necessarily need liability coverage. However, it was recommended that such coverage should be obtained as officers and directors could be exposed, particularly in light of the expanded activities at the John and Hale Ritchie homes. The Board further recommended that Matt contact Rick Friedstrom for the purpose of his reviewing all the Societies’ insurance policies. (Workers Compensation, Liability and Treasurer’s Bond)
Betty Bomar moved, seconded by Bill Wagnon, that the Treasurer’s Report be approved as submitted. The vote was in favor of the motion.
Anne and Doug are continuing to recruit persons who are willing to serve as trustees.
Anne advised that the Board of Trustee Meeting in March will follow up on the recommendations reached at the Retreat, review the By-Laws, and determine who will be receiving the preservation awards in May. The Preservation Award Meeting will be held on May 6th, at 3:00 p.m. in the Great Hall at Grace Cathedral. Don Chubb will give a history of the church.
Matt Tomlinson related that a dues notice will be going out to the membership in the next week. Doug Wallace stated that the proposed publication is presently in the hands of Don Lambert who is reviewing it. As soon as he has completed his review, corrections made, the publication will go to Halls. Doug has promised that the publication will be available for the May 6th function.
Bill Wagnon reported that Robin Shrimplin had a table at the Statehouse for Kansas Day, and that she has prepared packets for teachers and there are a number of groups who will be touring the Ritchie House during March. A luncheon was held in Wichita on February 10th for family and friends of the Ritchie Family. Others will be following. Members of the Campaign committee are going to Tulsa on February 23rd, to seek a grant from the Mabee Foundation.
Doug Jones stated he had joined the Topeka Tourism Alliance, on behalf of the Society, and is attending their monthly meetings. The purpose of the Alliance is to work together for tourism.
Anne Spiess is to see about designing a Banner for the Society and to get fliers printed for the Preservation Award ceremony at Grace Cathedral.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2007 listingThe Shawnee County Historical Society met in the Perkins Room, Topeka-Shawnee County Public Library, at 4:-00 p.m., Tuesday, January 16, 2007. The following members were present: Betty Bomar, Doug Jones, Betty Paxson, Linda Rosenblum, Anne Spiess, Matt Tomlinson, Bill Wagnon, Doug Wallace and Carol Yoho.
The meeting was called to order by Doug Jones, who introduced Linda Rosenblum, the new President.
Bill Wagnon moved, seconded by Betty Paxson, that the minutes of the Executive Board meeting on November 21, 2006, and the Annual Meeting held on December 3, 2006, be approved as circulated. The vote was unanimous in favor of the motion.
Matt Tomlinson, Treasurer, submitted his report which shows a balance of $12,442.08 in the principal checking account. A copy of the report is attached to these minutes and by reference herein, are made a part hereof. Matt related that he will prepare the Not-for-Profit Annual Report which must be filed with the Secretary of State by June 1. Anne Spiess will contact the Insurance Commissioner’s Office to determine whether it is necessary to obtain liability insurance for officers/directors. Matt further advised that the 2006 Sales Tax Return was filed last week and authorization given for the Kansas Department of Revenue to draft our checking account for $28.26, which is the amount due.
Betty Bomar moved, seconded by Bill Wagnon, that the Treasurer Report be approved as submitted. The vote was unanimous in favor of the motion.
Bill Wagnon reported the on-going activities of the Ritchie Committee. The education Committee is working and will have a table in the Capitol Building January 29, Kansas Day. Robing Shrimplin is continuing to prepare curriculum for USD501. The Campaign Committee is continuing with their “Once a Topekan, Always a Topekan” letter campaign, breakfast meetings, and a luncheon in Wichita on February 10th. Bill submitted a Banking Statement, which is attached to these minutes, which reflects total cash and bank accounts in the amount of $47,762.63. Bill further reported that the Steering Committee is redesigning the Freedom Pathway Map to include the Free State Capitol.
Doug reported that Dorothy Hill has agreed to continue as the Membership Chairman and will enlist her granddaughter, Paige Dickinson to assist her.
The Committee discussed the possibility of a Historic Home Tour. It was decided that the tour should be in certain designated quadrants of the County. A Committee to research the possibility of establishing these tours consist of: Anne Spiess, Betty Paxson and Linda Rosenblum.
Doug Wallace reported that the Publication will be going to the printer next month. He further related that the word “Annals” has been removed from the front of the publication. The Committee discussed the possibility of publishing smaller publications. Doug Wallace related that a publication could be prepared celebrating the 150 year anniversary of the Garlinghouse homes, Women developers, etc.
The payment of $800.00 to IMDesign for the new logo, be paid.
The Executive Committee determined that a Retreat to establish an action plan for the Society for the year 2007, be held at the Brown vs Board of Education Building on Saturday, February 10, 2007, from 10 a.m. - 2 p.m.
Doug Jones reported that he has received “Okays” from three persons to serve as Trustees. He will be mailing ballots to all those who attended the Annual Meeting within the next two weeks.
There being no further business to come before the Committee, the meeting was adjourned at 5:30 p.m.
The next meeting will be held February 20, 2007.
Respectfully Submitted, Betty A. Bomar, Secretary
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The Shawnee County Historical Society met at the Charles Curtis Home, 1101 South Topeka Boulevard, Topeka, Kansas at 2:00 p.m, at the invitation of Don and Nova Cottrell.
Nova Cottrell related that she and her husband, Don purchased the home in 1993, and have continuously upgraded and maintained the home since that time. They do conduct tours an
appointment basis, but the home is open Saturdays. Nova talked of the heritage of Charles Curtis, a former Vice President of the United States and the only high level elected person with Native American heritage.
Doug Jones, called the meeting to order. A copy of the Annual Report was distributed to all members present which contained all the minutes for the past year, a yearly Treasurer’s Report and a Report of the Society and a Report of the Ritchie House Project. (Copy of which is attached to these Minutes and made a part hereof)
Ralph Skoog moved, seconded by Betty Paxson, that the Board of Trustees Minutes of September 19 be approved as distributed. The vote was unanimous in favor of the motion.
The Treasurer’s Report was discussed which reflects a total cash balance of $11,637.53, and Total Cash Assets of $84,699.33. A majority of the cash assets are deposited with the Topeka Community Fund and are a result of the selling of the Ross Row House.
Betty Bomar moved, seconded by Betty Paxson that the Treasurer’s report be accepted as distributed. The vote was unanimous in favor of the motion.
Don Lambert thanked the members for their support of the Free State Consitution Hall project and related that the Mural painted this summer by professionals and novices from the age of 12 - 70, was well received by the community.
Doug Jones advised that there are five Trustees whose terms have expired: Jack Alexander, Marcia Saville, Dorothy Hill, Frances Hollie and Rowena Horr. At this time he has not received agreements from any potential replacements. Doug will be submitting the names of the prospective Trustees in writing for their approval within the next couple of weeks to those members of the Society who attended this meeting.
The Trustees present: Dale Anderson, Betty Bomar, Bryce Benedict, Doug Jones, Dorothy Hill, Betty Paxson, Marcia Saville, Matt Tomlinson, Bill Wagnon, and Jack Wiseman; approved the slate of officers presented: Linda Rosenblum, President; Anne Spiess, Vice-President; Betty Bomar, Secretary; Matt Tomlinson, Treasurer; and Doug Jones, Immediate Past President.
There being no further business, the meeting was adjourned.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, November 21, 2006, in the Menninger Room of the Topeka Shawnee County Public Library, Topeka, Kansas. Those present were: Betty Bomar, Doug Jones, Betty Paxson, Anne Spiess, Matt Tomlinson, Bill Wagnon, Doug Wallace and Carol Yoho.
The meeting was called to order by the President, Doug Jones.
Two representatives of the PR Firm, IM Design Group, were present to present prospective logos for the Society. The Committee initially approved a logo which is to be submitted via e-mail for approval by the Committee. Name badges will be produced for the Annual meeting.
Bill Wagnon moved, seconded by Betty Paxson, that the Minutes of the October 17, 2006, meeting be approved as circulated. The vote was unanimous in favor of the motion.
The Treasurer’s report reflected a cash balance as of 10/31/06 of $11,316.28 in the principal checking account. (A copy of the financial statement is attached to these minutes and made a part hereof)
Bill Wagnon moved, seconded by Betty Bomar, that the treasurer’s report be approved. The vote was unanimous in favor of the motion.
Matt reported that he and Anne Spiess will initiate a meeting with the insurance agent to
ascertain the need for liability coverage for officers/directors for 503(c)2 organizations. Matt further reported that the cost of complete audits from the two firms he was directed to contact was in the range from $6K to $10K. The committee requested Matt and Anne contact a couple of other CPA firms and determine the price range for different ranges of audits.
Doug Wallace reported that the Bulletin would not be available at the Annual Meeting. The cover will be duplicated in color and displayed with past Bulleting.
Bill Wagnon submitted a Banking Summary for the Ritchie House Project. He further reported that a number of grant applications have been made; that Robin Shrimplin is continuing to conduct programs at the Ritchie Home for both secondary education groups and university groups.
The Ross Row House has been restored and plans to be open to the public after February 14, 2007.
Doug reported that the Nominating Committee is operating and will have the slate completed by December 3.
Doug Wallace reported that the pictures he purchased from the Kansas State Historical Museum which have been incorporated in the Bulletin, are available to the Education Committee if they so desire.
Doug also reported that the Preservation Program in May held at the Topeka-Shawnee County Public Library is to be on the Garlinghouse Catalog House, and the Elmont Rock Island Depot.
Topeka-Shawnee County groups are regrouping to complete a managment plan for the National Heritage Group.
There being no further business, the Committee adjourned.
The next meeting will be held on December 3, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, October 17, 2006, in the Menninger Room of the Topeka Shawnee County Public Library, Topeka, Kansas. Those present were: Betty Bomar, Doug Jones, Anne Spiess, Matt Tomlinson, Bill Wagnon and Doug Wallace.
The meeting was called to order by the President, Doug Jones.
Bill Wagnon moved, seconded by Matt Tomlinson, that the Minutes of the August 15, 2006, meeting be approved as circulated. The vote was unanimous in favor of the motion.
The Treasurers’s Report reflected a cash balance as of 9/30/96 of $10,906.38 in the principal checking account.
Betty Bomar moved, seconded by Bill Wagnon that the treasurer’s report be approved. The vote was unanimous in favor of the motion.
Matt reported that he had spoken with Bob Dunn, the insurance agent, regarding the Society’s current coverage. Presently the Society has a general liability policy which covers liability for personal injury of persons on our property and those who may be attending the Society events and activities. The Society does have Workers Compensation coverage for the Ritchie project which covers injury to any person employed to work on the property. Matt and Anne Spiess will contact Bob Dunn to set up a meeting to determine whether we should change the general liability, and to determine whether there is a need for coverage of the officers, directors and organizational liability, or whether there is an exemption for non-profit and/or heritage organizations.
Doug Wallace reported that the Annual Publication is progressing on schedule.
Betty Bomar moved, seconded by Doug Jones, that the Shawnee County Historical Society approve making an application for Kansas Tax Credits. The vote was unanimous in favor of the motion.
Bill Wagnon reported that the Ritchie House breakfasts were continuing. Reverend Taylor and Doug Jones are hosting a breakfast on October 31st. There will 1 or 2 in November. The “Once a Topekan, always a Topekan” letters are continuing. Robin Shrimplin is continuing with her outstanding work for the Education Committee.
Matt related that the lists have been purged and it looks like it has been cleaned up. Matt is to relate address changes to Jana Gifford, as well as Diana.
Betty Bomar moved, seconded by Anne Spiess, that Matt Tomlinson contact the two accounting firms with which the Society presently has a relationship: Wendling, Noe, Nelson & Johnson, and Berberich, Trahan & Co., to solicit bids to conduct an audit on the Society books. The vote was unanimous in favor of the motion.
Doug reported that he had a meeting with Betty Paxson to discuss the Annual Meeting to be held December 3rd. They discussed 3 possibilities: the Kansas Museum, the Topeka-Shawnee County Public Library, and the Charles Curtis home. They are leaning toward the Charles Curtis home, but will be touring it to determine whether it would accommodate the group.
Bill Wagnon suggested a Party House located in Tecumseh. Doug will explore that possibility.
Anne Spiess presented various logos that had been submitted by the firm from Emporia. She will be forwarding additional suggestions to the firm and get a report back as soon as possible.
There being no further business the Committee adjourned.
The next meeting will be held on November 21, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Shawnee County Historical Society met on Tuesday, September 19, 2006, at 4:00 p.m. in the Anton Room of the Topeka-Shawnee County Public Library. Those present were: Bryce Benedict, Betty Bomar, Doug Jones, Anne Spiess, Matt Tomlinson, Bill Wagnon and Jack Wiseman.
Bryce Benedict advised he was resigning from the Executive Board and not the Board of Trustees.
Bill Wagnon moved, seconded by Anne Spiess that the Minutes of the June 20, 2006 Board of Trustees Meeting be approved as corrected. The vote was unanimous.
Betty Bomar moved, seconded by Anne Spiess that the Financial Report be accepted and made a part of these minutes. The vote was unanimous.
Matt Tomlinson advised that he had received a refund on the Ross Row House insurance in the approximate amount of $820.
Bill Wagnon, seconded by Betty Bomar, instructed Matt Tomlinson and Anne Spiess to review with Bob Dunn the insurance needs of the Society including the special needs relating to the Ritchie House Project. The vote was unanimous.
The Trustees recommended combining the two funds held by the Topeka Community Foundation.
Bill Wagnon moved, seconded by Bryce Benedict that the Preservation Committee establish guidelines for the disbursement of the interest from the Fund for preservation projects. The vote was unanimous.
Bill Wagnon submitted a Financial report for receipts and disbursement for the Ritchie House project.
Bill further advised that the concrete stairs are in place at the Ritchie House; that Robin Shrimplin is having another open house for teachers on September 30. Bill met the BNSF Walkers at the House today and will be meeting a group from K-State on Wednesday. The Capital Campaign is progressing and have hosted two breakfasts and have about 6 more in the works.
Jack Wiseman reported on his endeavor to increase the Society membership and obtain more publicity for the projects. He stated he had made numerous contacts with TV stations, the newspapers, etc., and concluded it will happen, but it is a slow process. He has talked with persons from the Topeka Cemetery with the thought of the Society spending a day helping clean the Cemetery up in the Spring. It would be a good media event and the Society would gain a few points. It also would be helpful to have someone from their Board on the Society’s Board. He also suggested we might be able to coordinate a consistent series of events, i.e. lecture series.
Matt reported he had been working with Dianne to consolidate the membership list, and they are making great progress.
Doug reported he is looking for a place for the Annual Meeting. Nova Cottrell offered the use of the Curtis House. Doug will look at the home to determine whether it would be situated to hold the meeting.
Betty Bomar moved, seconded by Bill Wagnon, that the dues structure in its present form be retained. The vote was unanimous.
Doug reported that the heritage Bill has passed the Senate, and has been returned to conference for reconciliation with the House bill. Doug stated that there are 29 Kansas counties involved and 12 Missouri counties. They are looking to establishing theme tours, etc., and are working with a person from Omaha who is with the National Park Service.
The Committee appointed Walt Hillmer to name a committee to thoroughly study the ornament question. (Type of ornament, i.e. one site or more; a series of ornaments, etc.) The Committee is also to study the merchandising of such an undertaking. The Commiittee is to report back to the Board of Trustees in the Spring of 2007.
Doug advised that Rick Friedstrom is working on a list of prospective officers and trustees.
Anne Spiess advised that she was removing her name from consideration as President, due to the uncertainty of her employment situation. There is a possibility she will be moving.
There being no further matters to come before the Board, the meeting was adjourned.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, August 15, 2006, in the Menninger Room of the Topeka and Shawnee County Public Library, Topeka, Kansas. Those present were: Betty Bomar, Dorothy Hill, Doug Jones, Anne Spiess, Matt Tomlinson, Doug Wallace and Carol Yoho.
The meeting was called to order by the President, Doug Jones.
Matt Tomlinson moved, seconded by Doug Wallace that the minutes of the July 18, 2006 meeting be approved as distributed. The vote was unanimous in favor of the motion.
The Treasurers Report reflected a cash balance of $10,092.44 in the principal checking account. (A copy of the financial statement is attached to these minutes and made a part hereof).
Betty Bomar moved, seconded by Doug Wallace that the treasurers report be approved. The vote was unanimous in favor of the motion.
The Committee discussed the advisability of the Audit Committee, comprised of Mark Brunheide, Matt Tomlinson and Bill Wagnon, conduct an informal audit and report back to the Executive Board. The Board will then determine whether it is necessary for a formal audit. Doug Jones will contact Mark Brunheide, Chairman, to commence this process.
Doug Jones advised that the Preservation Committee was contacted by e-mail and a consensus of those polled felt that it should wait one year before making any recommendations for utilizing the money garnered from the interest of the Community Foundation funds. The Committee should, however, establish criteria and application forms for use in determining what projects are viable projects.
Doug Wallace advised that the publication is progressing. He is waiting for graphics from Don Lambert. The Bulletin should be ready for the December Annual meeting.
The proposed new brochure was discussed at length. Doug Jones and Anne Spiess had met with the IAM Design group. They reported there was difficulty in coming up with a new logo. After a lot of discussion a log cabin logo used in the 1946 issue of the Topeka Magazine was suggested as well as something designating Burlington Northern. Doug Jones will relay these suggestions and also some additional information. He further stated that the cost of the design was to be between $300 - 600; and 1,000 brochures with color, between $500 - 600.
Doug Wallace moved, seconded by Anne Spiess that the dues remain the same for next year: regular membership $35.00; patron - $50; and renovator $100. The vote was unanimous in favor of the motion.
There being no further business the Committee adjourned.
The next Executive Board Meeting is October 17.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, July 18, 2006, at the home of Doug Jones, 821 Western, Topeka, Kansas. Those present were: Betty Bomar, Dorothy Hill, Doug Jones, Anne Spiess, Matt Tomlinson, Bill Wagnon, Doug Wallace and Carol Yoho.
The meeting was called to order by the President, Doug Jones.
Matt Tomlinson moved, seconded by Dorothy Hill that the minutes of the May 16th meeting be approved as distributed. The vote was unanimous in favor of the motion.
The Treasurers Report reflected a cash balance of $9,563.03 in the principal checking account. (A copy of the financial statement is attached to these minutes and made a part hereof). Bill Wagnon submitted a financial report of the Ritchie Project which shows a total cash balance of $25,689.41. (A copy of the financial report is attached to these minutes and made a part hereof)
Betty Bomar moved, seconded by Anne Spiess that both financial reports be approved. The vote was unanimous in favor of the motion.
Doug Jones related that he had taken pictures of various buildings and homes that are on the Historic Register and are in danger of being demolished. He has sent them to Carol Yoho who has added them to the website. The Preservation Committee consists of Doug Jones, Bryce Benedict and Randy Theis.
The proceeds from the sale of the Ross Row House have been deposited with the Community Foundation. The Board has restricted use of the proceeds to interest only, leaving the principal alone. A Committee is to be appointed to establish the guidelines and criteria for applications to be used in disbursing available funds
Dorothy Hill will be sending out a second dues notice. Bill Wagnon related that the mailing lists must be merged and purged. The Society has been using two lists, one from the Society handled by Dianna Hillbebert and the Campaign Committee list handled by Jana Gifford.
Bill stated he would work with Dianna, Jana, Matt and Lee Benson to get the lists straightened out.
Bill reported that Robin Shrimplin has been working diligently putting up pictures in the Ritchie House, developing different materials to be added to the website. Bill proposes increasing her salary. The Ritchie Campaign Committee is hosting a number of breakfast meetings at the Historic Heritage House. Each breakfast will have a different host or hostess, with 10-15 invitees, to view the Campaign Video. The video will be followed with packets being distributed, then a personal call.
Doug Jones reported that the Bulletins and other materials previously stored in the Ross Row house are now housed in the lower level of the IOOF building on West 6th Street. He has been organizing the material and does have the bulletins in order and 5 copies of each bulletin are in the archives. Doug stated his sons had help move the materials and he had submitted a bill for reimbursement for their help.
Doug Wallace reported that he was making progress with the Bulletin with the help of Dan Lambert.
Walt Hillmer brought a number of ornaments to the Committee for a decision as to whether it wanted to have an ornament made with three sites or whether we would like to commence a series to sell as a fund raiser. The Committee is to consider the options and decide at a later time. A decision is also to be made regarding a Historic Home Tour. PR Committee: Anne Spiess, Walt Hillmer, Betty Paxson, Doug Jones.
The Committee asked that the President commence making arrangements for the Annual Meeting in December.
There being no further business, the meeting was adjourned.
The next meeting is to be held on Tuesday, August 15, 2006, at the Topeka-Shawnee County Public Library.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Shawnee County Historical Society et on Tuesday, June 20, 2006, at 4:00 p.m. at the Brown vs. Board of Education Building. Those present were: Betty Bomar, Doug Jones, Dennis Vasquez and Bill Wagnon. Doug Wallace was also present.
Bill Wagnon moved, seconded by Doug Wallace, that the Minutes of the April 8, 2006 special meeting be approved as distributed. The vote was unanimous.
Betty Bomar moved, seconded by Bill Wagnon, that the Financial Report be accepted as submitted.
The Committee again reiterated that every effort be made to purge and correct the mailing list as there are a number of mailing returned.
Doug Jones reported that the closing on the Ross Row House is to be this Thursday, June 22nd. There will be approximately $59,000 + cleared from the sale.
Bill Wagnon moved, seconded by Betty Bomar that the entire amount derived from the sale be deposited in an account with the Topeka Community Foundation as the beginning of an endowment fund. The vote was in favor of the motion.
The Preservation Committee was again applauded for its excellent program on May 9th.
Dorothy Hill is recovering from having broken her arm and will be sending out another membership reminder. The Committee preparing a new brochure will be meeting on Friday, June 23rd. Doug Wallace reported that the Bulleting will be on the Free State Constitution Hall and the territorial conflict.
Bill Wagnon reported that he had hired a young man to take care of the yard at the Ritchie complex. The Kansas Gas Service had completed its installation of a new gas line and has installed a meter on the exterior of the hour. Robin Shrimpton has a number of displays set up in the interior of the Ritchie House. She has a number of teaching materials on the Website. There were 15 teachers at the House earlier in June and she plans to have another function for additional teachers in the Fall. The Campaign Committee has received its video. Invitations will be issued to all Executive Board and Trustee Board members for a premier preview on July 18th at the home of Doug Jones, 821 Western, at 5:30 p.m. Wine and Cheese will be served.
Doug Jones reported that he has continued to attend meetings of the National Heritage Area group consisting of 26 counties. Criteria is being established for the five different levels of the various sites identified in each county.
There is to be a 90th Birthday Party at TCT for Irv Sheffel. Doug will be giving $25.00 on behalf of the Society for an acknowledgment of his contributions to the Society.
The Jayhawk Theatre group has approached the Society to ascertain if it would be interested in a joint fund raiser. The Committee agreed to explore the possibility.
Bryce Benedict submitted his resignation verbally to Doug Jones, due to his not having the time to devote to the Board.
Doug Wallace advised that on Monday July 3, the mural being painted at Constitution Hall will be dedicated at 11 a.m. in the Rotunda of the Topeka & Shawnee County Public Library. He further advised that the mural is being painted in the evenings if anyone wanted to watch the process. Doug further discussed the 75th Anniversary Open House at Topeka High School on Sunday, September 17th from 1 - 4 p.m. There will be a dedication of the Library to the name of Chester Woodward.
There being no further business, the meeting was adjourned.
The next Board of Trustees Meeting will be September 19, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, May 16, 2006, at the Brown vs Board of Education Building. Those present were: Betty Bomar, Doug Jones, Betty Paxson, Matt Tomlinson and Doug Wallace.
The meeting was called to order by the President Doug Jones.
Betty Paxson moved, seconded by Matt Tomlinson that the minutes of the April 18th meeting be approved as distributed. The vote was unanimous in favor of the motion.
The Treasurer's Report reflected a balance of $6,360.89 in the principal checking account. (A copy of the financial statement is attached to these minutes and made a part hereof.)
Betty Bomar moved, seconded by Doug Jones that the Treasurer's Report be approved. The vote was unanimous in favor of the motion.
Doug Jones advised that the closing on the Ross Row House is scheduled for June 15th.
Doug inquired of the Committee if it would feasible for him to get a group of his son's friends to move all the Bulletins and other significant historical memorabilia from the Ross Row House to the lower level of the IOOF Building.
The Committee unanimously gave Doug authority to make arrangements to have the contents of the Ross Row House moved to the IOOF Building.
Matt advised that Dorothy Hill, Membership Chairman, had fallen and broke her arm and was unable to continue purging the membership list. It was suggested that Doug and/or Matt contact Diane Hibert, who is the individual keeping the membership list for years, to see if she would take over the membership responsibilities for a while.
The Committee discussed the projected amount received from the sale of the Ross Row House and it is projected after closing costs, payment of taxes and real estate commission the Society should clear about $60,000. The Board of Trustees will determine how we will distribute the money at the next meeting in June.
Betty Bomar passed around plans for a Gala which was a class project for a Mass Media Class at Washburn University.
The Committee discussed the feasibility of having larger and more substantial steps built to the Ritchie Home.
There being no further business the meeting was adjourned.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, April 18, 2006, at the Brown vs Board of Education building. Those present were: Bryce Benedict, Betty Bomar, Dorothy Hill, Doug Jones, Betty Paxson, Anne Spiess, Bill Wagnon and Doug Wallace.
The meeting was called to order by the President Doug Jones.
Betty Paxson moved, seconded by Bill Wagnon that the minutes of the February 21st meeting be approved as distributed. The vote was unanimous in favor of the motion.
The Treasurers Report reflected a balance of $5,209.35 in the principal checking account. (A copy of te financial statement is attached to these minutes and made a part hereof.) Bill Wagnon submitted a financial report on the Ritchie Project which shows a balance of $40,792.80. (A copy of this financial report is attached to these minutes and made a part hereof)
Betty Paxson moved, seconded by Bryce Benedict, that both financial reports be approved. The vote was unanimous in favor of the motion.
Doug Jones advised that the Preservation Committee would be meeting to determine who will be receiving the Preservation Awards at the May 9th event. Names mentioned: Judge Jan Luenberger owner of the Gem Building on West 10th; the International House on Washburn Campus; Reverend Richard Taylor, the Lifetime Preservation Award; and several other persons and sites.
Doug further reported that the Society had received a bid for the Ross Row House. The original offer was for $69,950 contingent upon inspections; the Society countered with $74,000 and a safe, dry facility in which we could store books and other materials until the Ritchie Project is completed. They countered with $71,000 and inspections. There was some discussion.
Betty Bomar moved, seconded by Betty Paxson, that the Society accept the $71,000 figure and a facility in which books and materials could be stored. The vote was unanimous in favor of the motion.
Dorothy Hill advised she was sending out dues notices soon. Anne Spiess is working on getting a new brochure prepared. Doug Jones advised that 1,000 cards are being mailed regarding the May 9th Historic Preservation Award event, to be at the Topeka Shawnee County Public Library.
Anne Spiess announced the PR Committee was meeting on Wednesday, April 19th, between 2-4 p.m. at the Brown Building. The Committee consists of Walt Hillmer, Anne Spiess,
Dennis Vasquez and Doug Jones.
The Committee reviewing the Mill Levy subject is meeting Friday, April 21, at 5:30 p.m. in the Food Court at Washburn University.
Doug Wallace reported that the Library was holding three events during Historic Preservation Month: May 3, May 15 and May 26th between 7 - 8:30 p.m. Each lecture will be on a different historic subject.
There being no further business, the Committee adjourned.
The next meeting is scheduled on Tuesday, May 16, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Shawnee County Historical Society met on Saturday, April 8, 2006, at 10:00 a.m. for a Special Meeting at the Brown vs. Board of Education Buillding. Those present were: Betty Bomar, Dorothy Hill, Frances Hollie, Rowena Horr, Walt Hillmer, Doug Jones, Marcia Saville, Anne Spiess, Matt Tomlinson, and Dennis Vasquez.
Matt Tomlinson moved, seconded by Dorothy Hill, that the Minutes of the March 21, 2006 meeting be approved as distributed. The vote was unanimous.
Doug Jones referred the Trustees to the Goals and Objectives sheets, Page 2, related to 4. Collecting local history. Bryce Benedict will Chair this project. Anne Spiess, Frances Hollie and Walt Hillmer will aid in obtaining photographs and oral histories from individuals within our community. Doug advised the Trustees he had obtained a cassette from Barbara Leal relating to the history of Tennessee Town together with Dr. Charles Sheldon's establishment of the first black kindergarden..
Walt Hillmer suggested that an inventory be taken of what is available in the Society's files, together with the Bulletins, and set up a table outside his store on E. 6th during the Hullabaloo Celebration, the last week of July. We will seek volunteers to help with this project.
"5. Develop a collaborative relationship with other historically focused organizations. "
Doug will contact Rick Friedstrom and Gena Milsap, Topeka Shawnee County Public Library, to determine whether the Society would be allowed to place bulletins and other society materials at the Library and/or the Topeka Room. Betty Bomar is to get a list of the NIA=s and NA=s from Randy Speaker=s office to assist in distribution of information. Jack Wiseman is also working on partnering with various groups.
Ramon Powers, Anne Spiess, Doug Jones and Betty Paxson are reviewing statutes relative to a county mill levy for historic preservation. They will meet with other historical groups prior to meeting with the County Commissioners.
The Map identifying historical sites in Shawnee County is being updated and corrected prior to having a second printing. Doug Jones referenced a recent trip of local and city leaders to Washington, D. C. visiting with Members of the U.S. Senate and Congress regarding certain projects, one of which was Constitution Hall. He further relating the activities of the 26 Counties regarding the National Heritage of Bleeding Kansas and identifying historical buildings and sites for dissemination to the public for historic tours. Doug further related that the National Heritage is being broadened to include the enduring struggle for freedom which includes women's suffrage and segregation. The group is working with Convention and Visitor's Bureau, Annie Kuether, Lana Gordon and other persons within state and county government. The request for funds is presently in the a subcommittee of the Interior Appropriations Committee.
Goal II - Managing the Society
"Increase Operating Budget by $12,000 each year to $75,000"
The Trustees noted this is a goal and it is hoped that the Society can achieve the goal. To that end, the Ross Row House is on the market and a couple of offers have been received. The Society is presently in negotiations.
Marcia Saville moved, seconded by Anne Spiess that when the Row House is sold, the taxes paid and all other encumbrances taken care of that the proceeds of the sale be put into the Community Foundation. The motion was passed unanimously.
Walt Hillmer moved, seconded by Anne Spiess that the proceeds be utilized for historic projects; that the Executive Board establish criteria and an application process for the disbursement of available funds, with the assurance that only a certain portion of funds would be available for grants. The motion was passed unanimously.
Walt Hillmer moved, seconded by Anne Spiess that the trustees, as a whole, shall commit to raising funds each year for operations. The motion was passed unanimously.
Increase Membership
Dorothy Hill is obtaining additional lists for a membership drive. Anne Spiess is developing a new brochure.
Doug Jones is to contact Beth Fager to determine whether she could appear before our June Trustee Meeting to discuss AHow to successfully plan a fund raiser.@ The Committee structure for Events and Public Relations will be reviewed at the June meeting.
Hire Staff to Administer Society
This goal is a 3 year goal. Was not discussed at length.
Increase proportion of income from Dues
It was noted that the $50.00 Patron due was omitted from the list of dues. It will be included on the new brochure, in the newsletter, and on the dues notices.
Develop integrated budget for society, integrating Ritchie funds and other projects into one fund
This matter was discussed and noted that the two budgets were integrated for the Executive Board and the Trustees on a monthly basis. Matt Tomlinson did state that he felt the both accounts should be audited.
Betty Bomar moved, seconded by Matt Tomlinson, that a Finance Committee be established comprised of Matt Tomlinson, Bill Wagnon and Mark Brunheide. The vote was unanimous in favor of the motion.
Smaller, better functioning Board of Trustees
Benefits have already been seen. It is agreed we need to get more people involved. The item regarding the explanation of the merger with Historic Topeka was scratched.
Finish Capital Campaign This section was discussed very little.
Complete Site Development, Hale Ritchie House
It was noted that Frank Meade had obtained D-l zoning. Walt Hillmer stated he would talk with Frank to determine what he might have in mind.
Walt Hillmer stated he would have a composite ready for the May meeting of the Executive Board relating to the ornament. Discussed it would include Constitution Hall, Capitol Building, Ritchie House and Brown Building. "Freedom=s Pathway".
Dennis Vasquez advised he had been in contact with individuals in Omaha regarding a seminar are pursuing historic grants.
There being no further business, the Board of Trustees adjourned at 2:00 p.m.
The next meeting will be June 20, 2006
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Shawnee County Historical Society met on Tuesday, March 21, 2006, at 4:00 p.m. at the Brown vs. Board of Education Building. Those present were: Betty Bomar, Doug Jones, Betty Paxson, Anne Spiess, Matt Tomlinson, Bill Wagnon and Jack Wiseman.
Matt Tomlinson moved, seconded by Betty Paxson, that the Minutes of the February 25th minutes be approved as distributed. The vote was unanimous.
Doug Jones passed out information relating to an April 29th Bus Tour hosted by Tom and Deb Goodrich. The Tour is entitled ACivil War on the Western Border@ visiting sites of battles, raids and massacres.
Matt Tomlinson submitted the Treasurer’s Report showing a checking account balance as of 2/28/06 of $5,171.45 and total cash assets of $19,570.55. The Ritchie House assets are $237,999.47.
The Trustees noted that it is necessary that the Society undertake special projects to raise adequate finances and that cannot continue to rely solely on dues.
Betty Bomar reported that the Crosby house is not to be demolished, but there is an outbuilding on the site that will be razed.
The next public hearing of the Landmark Commission will be Thursday, April 13th at 6:00 p.m. at 620 Madison. Bill Wagnon will make a presentation of SCHS's application for local Landmark status. Bill further reminded us that the Ritchie House is on the State Register.
Jack Wiseman reported that he had an initial conversation with Bill Anderson, Topeka Cemetery to explore the possibility of partnering with them to promote a greater awareness of our history. He is also talking with other groups to determine their interest in partnering with the Society.
The Committee of Anne Speiss, Doug Jones, Betty Paxson and Bill Wagnon will assimilate information from the various historical groups to obtain a mill levy for historical preservation within Shawnee County.
Doug Jones reminded the Trustees a special plaque will be presented to Reverend Richard Taylor, Gene Schroer and Frank Rice at the Ritchie House on April 1st at 10:00 a.m.
A special meeting of the Board of Trustees is scheduled for Saturday, April 8th from 10:00 a.m. to 2:00 p.m. at the Brown vs. Board of Education Building to complete the review of the Goals and Objectives.
There being no further business, the meeting adjourned.
The next meeting of the Trustees is scheduled for April 8.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, February 21, 2006, at the home of Doug Jones at 821 Western. Those present were: Bryce Benedict, Betty Bomar, Doug Jones, Betty Paxson, Anne Spiess, Matt Tomlinson, Bill Wagnon and Doug Wallace.
The meeting was called to order by the President Doug Jones. The minutes of the January meeting were approved.
Mat Tomlinson, Treasurer, presented the Treasurers Report reflecting a balance in the principal checking account of $6,425.02. He further noted that there is a balance with the Topeka Community Fund of $11,692.71. (A copy of the financial statement is attached to these minutes and a part hereof)
Doug Jones presented a copy of a letter addressed to the outgoing Trustees. The Committee approved the letter.
The Committee determined that the Preservation Committee should immediately make its recommendations for those businesses or residences that should be honored this year in order that an award function can be planned. This should take place in May, during National Historic Preservation month. The Committee must be notified at the Trustees meeting February 25th.
Bill Wagnon reported on the activities at the Ritchie House. He reported on the various educational activities: Robin Shrimplin=s program for Quincy School students; Kansas Day activity; prepare curriculum for 501 7th grade students which commences in March; meeting with Ed Sheele on February 28 to again tour Hale Ritchie Home for visual as to what the place will look like when completed. He further reported on the 5 minute video to be produced to Drew Rowland which is to be completed by April 1 for use by the Campaign Committee.
Doug Wallace reported that the Bulletin this year will be on Constitutional Hall, AWhere statehood began@ together with information on John Ritchie and the Ritchie Home. The Bulletin will be in Memory of Bob Johnson,
There was discussion of the Owens home at 3212 Rochester Road being sold at auction soon. The historical significance of this home was discussed.
Doug reported that the Ross Row house was valued at $89,000. There was a sign in the yard and there had been several persons viewing the property. The realtor is Paige Dickinson with Valley, Inc.
Bryce Benedict will contact Joan Wagnon for information relating to obtaining a tax abatement on the Ross Row House property.
Doug Jones reported that the Landmark Commission was considering the following properties for designation: 919 Kansas Avenue and 301-305 Kansas Avenue.
Doug Wallace reported that Topeka High School will be celebrating its 75th Anniversary in September 2006.
Bryce Benedict was appointed an At-Large Executive Committee Member and Rick Friedstrom was appointed to the Nominating Committee.
There being no further business, the meeting was adjourned.
The next meeting will be March 21, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
Back to 2006 listingThe Executive Committee of the Shawnee County Historical Society met at 4:00 p.m. on Tuesday, January 17, 2006, in the Ross Row House at 515 Van Buren. Those present were: Bryce Benedict, Betty Bomar, Dorothy Hill, Doug Jones, Betty Paxson, Matt Tomlinson, Bill Wagnon, Doug Wallace and Caol Yoho.
The meeting was called to order by the President, Doug Jones. The minutes for the November meeting were not available for approval.
Matt Tomlinson, Treasurer, presented the Treasurers Report reflecting a principal checking account balance of $7,854.00. (A copy of the financial statement is attached to these minutes and made a part hereof).
Matt asked what we should do regarding the delinquent tax situation on the Ross Row House. The delinquent tax for tax year 2004 is approximately $3,500 and about the same amount is due for the tax year 2005. A tax exemption application for this property has been discussed, but an application has not been made.
Betty Bomar moved, seconded by Betty Paxson, that Doug Jones and Bryce Benedict research the application process and determine the exact amount due and present their findings at the Trustee Retreat on Saturday, February 4th. The vote was unanimous in favor of the motion.
The matter of selling the Ross Row House was discussed. The cost of maintaining the house is approximately $500.00 a month, plus insurance and other maintenance costs.
Betty Paxson moved, seconded by Bill Wagnon, that we list the property with Valley Inc. Realtors. The vote was unanimous in favor of the motion.
The A Bleeding Kansas map was mailed today to members of the Society.
Doug Jones related that the plaque acknowledging Frank Rice, Gene Schroer and Reverence Richard Taylor's involvement in the procurement of the John Ritchie home has been completed. We must determine an event in order to commemorate their giving of the home.
It was noted that there are several events planned during May, History Preservation month, by the Kansas Historical Museum. The Society generally has some event planned during May and we could possibly present the plaque at that time. A historic home tour was also discussed as a possible event in May.
Doug Jones announced that the Trustee Retreat is scheduled for Saturday, February 4th, 2006, at the Brown vs Topeka Board of Education National Historic Site from 10:00 a.m. to 2:00 p.m.
Bill Wagnon reported that a meeting was held on Saturday, January 14th at the Hale Ritchie House to tour the building to get a sense of the space available in order to determine how Ed Sheele's information can be integrated into the area to the best advantage. Robin Shrimplin and Carol Turner are guiding the 5th grade class from Quincy around the Ritchie property on Friday, January 20th. They have different activities planned. Robin and Carol will also be on site on Friday, January 27th, for Kansas Day activities. Bill further reported that the Campaign Committee is working with Drew Rowland to prepare a 5 minute video regarding the Ritchie Story to be utilized in getting the story to the public and to be used for Campaign purposes.
Bill further related that the Vistors Bureau had contacted him and advised that there will be a bus load of people from Manhattan visiting the site and they were interested in a 15-20 minute informational talk. Bill will be at the site at 9:45 a.m.
Doug advised that the Retreat will be for the purpose of reconstitute and restructure the Society were needed and to prepare a 5 year plan. The following are areas which need discussion: By-laws; a unified list of members and donors; (in house rather than relying on outside help) publications/newsletter; /underwriter for publications budget; membership; county mill levy; property
Doug is to call Joan Wagnon to see if she will act as Facilitator at the Retreat.
Dorothy Hill related that the membership stands at 336 members. A discussion was had regarding the Membership brochure. It appears we are no longer using the brochure. We might want to discuss the need for such a publication at the Retreat.
There being no further business the meeting was adjourned.
The next meeting is on February 21st, 2006.
Respectfully Submitted, Betty A. Bomar, Secretary
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