KIC Council Bylaws

Kansas State Library

KIC Council Bylaws

Ratified by KIC Council 5/7/1993
Revised 9/22/1995; 9/13/1996; 5/7/1999

Article 1: Name	Article 5: KILBD	Article 10: Records
Article 2: Purpose	Article 6: Committees	Article 11: Amendments to Bylaws
Article 3: Membership	Article 7: Meetings	Article 12: Parliamentary Procedure
Article 4: KIC Council	Article 8: Voting	Article 13: Adoption
	Article 9: Quorum
Appendix A: KIC Council Member Libraries
Appendix B: KIC Council Membership Agreement
Appendix C: KILBD members

Article 1. Name

The name of this organization shall be: The KIC Council. The term, KILBD, shall refer to the KIC Council's executive committee, the Kansas Interlibrary Loan Board of Directors.

Article 2. Purpose

To establish interlibrary loan code, policy and protocol for Kansas libraries, and to promote the continuing education aspect of interlibrary loan training among members.

Article 3. Membership

3.1 General Member Libraries

Prospective member libraries shall apply for KIC Council membership in a manner prescribed by the KILBD. Membership is granted upon receipt by the KILBD of a signed membership agreement form. Initial members of the KIC Council are listed in Appendix A.

3.2 Membership Agreement

See Appendix B.

Article 4. KIC Council

4.1 Governance

The KIC Council shall be governed by the KILBD.

4.2 Authority

The KIC Council representatives shall:

Elect membership to the KILBD;

Ratify bylaws;

Ratify policies put forth by the KILBD;

Provide information and input to the KILBD on issues and business related to the purposes of the KIC Council.

Article 5. KILBD

5.1 Member Representatives

The KIC Council shall elect representatives from the various types of libraries to vote on KIC Council business; these representatives, plus a representative from the State Library, shall form the membership of the KILBD.

5.2 KILBD Composition

The KILBD shall consist of eight (8) voting representatives, one from each of the different library types in Kansas, as follows:

One representative from the regents universities;

One representative from the community colleges;

One representative from K-12 public and private schools;

One representative from private academic;

One representative from public libraries *not included in #7*;

One representative from regional library system;

One representative from major resource center (major resource center libraries are defined in the Public Library Standards for Kansas, Revised 1992 ) *or ILDP resource libraries other than regional library system headquarters*;
One representative from medical, corporate, legal, governmental or other special libraries not represented above.
[approved by KIC Council 5/7/1999]
In addition,
One ex officio representative from the Kansas State Library appointed by the State Librarian.

KILBD membership is limited to KIC Council member representatives. The KILBD shall be representative of the KIC Council membership and the above categories shall be reviewed every four (4) years or as the membership of the organization changes.

5.3 Organization

The KILBD shall elect a Chair, a Vice-Chair to act in the absence of the Chair, and a Secretary from its membership. The Chair shall preside at meetings and conduct business of the KILBD and KIC Council.

5.4 Election/Term

The term of office for KILBD members is two (2) years. KILBD members [shall not] *may* be elected to *no more than* two (2) consecutive terms.
[approved by KIC Council 9/13/1996]

The Nominating Committee shall create a slate of nominees from each library type section of the KIC Council whose terms are expiring. The slate of nominations shall be distributed to KIC Council members six (6) weeks before the scheduled vote for review and to afford members the opportunity to nominate additional section member(s). Nominations shall close two (2) weeks prior to the scheduled vote. Absentee ballots shall be accepted from members who have requested such at least one week prior to the scheduled vote. Voting shall take place at the scheduled annual meeting of the KIC Council.

KILBD members' terms of office shall be staggered to ensure that one-half of the KILBD membership terms shall expire each year. The initial members of the KILBD and their terms of office are listed in Appendix C.

5.5 Vacancies

The Nominating Committee shall fill by appointment a vacancy on the KILBD. The appointee shall serve in the position until the scheduled expiration of the unfilled term.

5.6 Removal

Any KILBD member may be removed by a two-thirds majority vote of the KIC Council section representatives. Reasons for removal shall be the negligence of duties and/or misuse of authority.

5.7 Authority

The KILBD shall make policies and procedures for the governance of the KIC Council and the KILBD.

Article 6. Committees

6.1 Nominating Committee

A Nominating Committee, consisting of not less than three (3) KILBD members, shall be [elected by the KIC Council] *appointed by the KILBD chair* to select a slate of candidates to serve on the KILBD.
[approved by KIC Council 9/22/1995]

6.2 Policy Committee

A Policy Committee, consisting of not less than three (3) KILBD members, shall review bylaws and other policies and procedures as needed.

6.3 Continuing Education

A Continuing Education committee, consisting of not less than three (3) KILBD members, shall establish, implement and review continuing education goals, plans and activities as needed.

6.4 Term

All committees shall elect a Chair and Vice-Chair. Members of standing committees shall serve for one year. The need for the continuance of a standing committee shall be reviewed at least every two (2) years or as needed.

6.5 Other