MAKING AN
ENTRY ON THE
Go to URL:
http://evanced.info/kansas/evanced/maintenance.asp
OR:
You can click on any event on the calendar itself and then click on the HOME
button for the calendar system.
Use: libadmin
for the password
Go to:
Add/Edit/Archive
In
EVENT
MAINTENANCE
Click on
“Add New Event” on top bar
“Add a New
Event Form” will appear
Put in
EVENT DATE – M/D/YYYY
Pick
RECURRING OPTION – One Time or Recurrence Schedule
It is best
to select One Time unless it really is the same event recurring on a regular
schedule.
Put in
EVENT TIME – Put in “Start Time” or select “All Day”
If you use
Start Time, put in Event Length – System will indicate Ending Time.
You can put
in time needed for Set-Up Time or Take-Down Time if these will help.
EVENT
INFORMATION
LOCATION:
This system requires all locations to be pre-set, which is not practical for a
statewide calendar. So please select “See Event Description Field” in the
pull-down menu or SLK ELMER
For most
Horizon Wimba and OPAL events, it is OK to select “No
location needed”
EVENT TYPE:
At this time, we have the following event types
color-coded into the system:
Conference
– Pink text
Meeting –
Blue text
Workshop –
Aqua text
Online
Event – Dark green text
Video-Conference
Event – Purple text
Literary
Event – Light Green text
Other – Red
text
EVENT
TITLE: Put in official name of event
EVENT
DESCRIPTION: Put location, event description and essential information that
participants will need.
OTHER
INFORMATION: This field can be used for additional information such as
information on costs or information on presenters.
PRESENTER:
Presenter or presenters can be listed here.
INTERNAL
EMAIL: This a contact email for internal
reference. It is not a required field but is often the same as the contact
email.
CONTACT
NAME: In these boxes, you enter the name, email
address and phone number of the official contact person. The name will appear
on the calendar as a hotlink that will take users to an email form. The phone
number will appear on the calendar.
LINK TEXT:
This is the best place to put Click here for Program Flyer or Registation Form if you want to use your own registration
rather than the Events Calendar Registration System. The link text will appear
on the calendar as a hotlink that will take users to the registration form or
anything placed in a linking URL.
LINK
ADDRESS: This is where the URL for the hotlink information is placed.
PR REQUEST:
This is an optional field and not usually used in statewide calendars.
INTERNAL
NOTES: This is where any private notes about the administration of the event
can be placed. This information will not appear on the calendar entry.
REGISTRATION
INFORMATION: If you wish to use your system, library or organization
registration system, you must click on “No Registration. In this case, you may
put a registration hotlink on the event form and that will appear on the
calendar entry.
If you do
want to use the registration system of the Evanced
Calendar Program, it is best to click on “Patron and Staff Registration.”
The
internal system will track registrations, paid registrations (if payment is
required), payments pending and cancellations. It will give a confirmation
number for each registrant and allow notes to be added on each one.
ADMINISTRATIVE
INFORMATION: The system will show when the entry was created and when it was
last modified.
SAVING
FORM:
When the
Event Entry is completed to your satisfaction, remember to click on the SAVE
button to upload. The system will show the Event Information Form. If it is not
correct, you can click on the EDIT box.
To see the
published calendar, go to
“Calendar/Registration”
Under
REGISTRATION AND ATTENDANCE
If any page
has expired when you go back, you can usually re-enter by hitting the double
arrow refresh button on the top menu bar and asking for “Retry.”
You can
edit the record at any time. Just remember to save the changes.
If there are any questions or concerns about this
information, please contact Shannon Roy at 785-296-2148 or shanroy@kslib.info.